V. Enrollment and Registration Policy: Student Status

A. Academic Residence Requirements

  1. Academic Year

(Irvine Regulations [IR] SR 688, 690, and 694)

According to University of California academic policy, a graduate student is considered to be in residence during an academic quarter only if at least four units of academic credit are earned in regular upper-division undergraduate or graduate-level courses.  Except in cases where off-campus study conforms with Senate Regulation 694, which addresses UC requirements for higher degrees, and is approved by the Graduate Dean in consultation with the student’s respective academic unit, no graduate student will be recommended for any degree who has not completed at least one year of residence. 

  1. Summer Session

For a candidate for a doctorate degree, and in accordance with UC regulations, residence during a Summer Session may be counted only under either of the following conditions: (1) enrollment in two consecutive six-week Summer Sessions, which counts as one term of residence provided the candidate is enrolled in each session for the equivalent of at least two units of upper division and/or graduate level coursework as given in a regular term; or (2) enrollment in a 10-week Summer Session, which counts as one term of residence provided the candidate is enrolled for the equivalent of at least four units of upper division and/or graduate work as given in a regular quarter.  For a candidate for a Master’s degree, the same basic criteria apply except that the two six-week Summer Sessions need not be consecutive.

  1. California Residency and Nonresident Supplemental Tuition

All new graduate students, and students returning from one year of academic leave of absence, are required to complete and submit a Statement of Legal Residence to UCI’s Registrar’s Office to determine their official residency status.  Students should direct questions about California residence and nonresident supplemental tuition should be directed to the UCI Residence Deputy in the Registrar’s Office at (949) 824-6124 or regres@uci.edu. More information about California Residency classification is available at the Registrar’s website. 

B. Enrollment Policies and Procedures

  1. Full-Time Enrollment/Registration

All graduate students are expected to register full-time at the University of California.  Full-time registration is defined as 1) payment of applicable University fees/tuition; and 2) enrollment in at least 12 units of upper-division or graduate-level academic coursework in a given quarter, including credit for supervised research or teaching occurring during the academic year.  (During the summer, full-time registration is defined as payment of applicable University fees and enrollment in at least six units of upper-division or graduate level academic credits.)  However, UC Irvine generally considers continuing UCI graduate students are generally considered to be enrolled students between successive spring and fall quarters.  Faculty academic advisors may approve graduate students in their program enrolling in lower-division courses, but such courses are not considered to be part of any graduate program and will not count toward satisfying degree requirements.  Graduate students holding University-administered fellowships must register full-time. 

NOTE:  The campus’s budgetary allocation in support of graduate education is calculated on the basis of Full-Time Equivalent (FTE) enrollment at the end of the third week of the quarter and for three years following advancement to candidacy.  Academic units should therefore strongly encourage their students to register no later than the end of the third week of classes.  Failure to do so will result in reduced student funding for UCI as well as a lapse of status for the student.  Graduate advisors are further encouraged to give careful consideration to the validity of reasons for student requests for leave of absence or Filing Fee status before recommending approval.  (Section V. C. Registration Policy). 

Course Load Limitations:  Graduate students should not enroll for more than 12 units per quarter in graduate level coursework, or 16 units in upper-division courses, or a proportionate number in combination.  Graduate advisors must approve in advance course loads in excess of 16 units of graduate level and/or upper-division credit.  

  1. Part-Time Enrollment/Registration

In most instances completion of an advanced degree at UCI requires full-time study.  However, UCI recognizes that a legitimate need may exist for students to engage in part-time study, and it may be allowable under certain circumstances, if academically feasible.  Part-time status generally applies to enrollment in part-time master’s degree programs. However, on the recommendation of the academic unit, the Graduate Dean may approve students admitted to a Ph.D. program for part-time status on an ad hoc basis for up to three consecutive quarters.

Students must submit requests for part-time status  through Student Access and must be approved by the Departmental Faculty Graduate Advisor and Graduate Division (some schools require, in addition, the signature of the Associate Dean for Graduate Studies in the academic unit). 

UCI policy defines part-time enrollment at the graduate level during the academic year as enrollment in one to eight units. Within the guidelines and limitations listed below, graduate students may petition for part-time status.  If approved, students will pay UCI the full Student Services Fee, all student activities fees, the health insurance (GSHIP) premium, one-half the Tuition, and one-half the Nonresident Supplemental Tuition (if applicable).  Students on part-time status, if applicable, will pay only one-half of the Professional Degree Supplemental Tuition.  (NOTE: The Professional Degree Supplemental Tuition is not applicable for students in self-supporting programs as these programs charge a single Program Fee.)

a. Guidelines to Establish Part-Time Eligibility 

In addition to completing a request in Student Access, a memo from the Graduate Advisor in support of the request must be submitted to the Graduate Dean.  The memo should include:

  • A brief explanation of the motivation for the part-time status request
  • A statement of how part-time status might impact the student’s progress toward degree, and steps to be taken to minimize any negative impact; and
  • An indication of when part-time status would, if approved, begin and end (e.g., fall-spring).
  • To be effective for that academic quarter, the Petition must be received by the Graduate Division no later than noon on Wednesday of the third week of classes. There are no exceptions to this deadline. 

b. Part-Time Limitations and Related Policies

  1. Purpose: Unless enrolled in an approved part-time master’s degree program, approval of part-time enrollment status may be granted only for reasons of occupation, family responsibilities, health, or professional development.
  2. Citizenship: Ordinarily, graduate students who are not citizens or permanent residents of the United States are not eligible for part-time enrollment because of overriding federal regulations governing student visa status.  Please contact the UCI International Center for further information.  International students who are eligible to petition for part-time status are required to obtain written approval by the UCI International Center prior to submitting a request to the Graduate Division.
  3. Fellowships: All University fellowships require full-time enrollment in graduate level courses.  For extramural fellowships, students must refer to and adhere to the individual agency guidelines established by the sponsor; if the sponsor does not specify then campus policies apply.
  4. Academic Appointments: Part-time status may affect academic appointments/employment.  Please see Chapter IV, Academic Appointments and Graduate Student Employment, for more information.
  5. Satisfactory Academic Standing: Students must be within time-to-degree limits for their program and must be making satisfactory academic progress.
  6. Student Loans: All students considering applying for part-time status should be cautioned that, in most instances, they will no longer be eligible for deferment of student loan repayment obligations.  It is the student’s responsibility to discuss this matter with their loan agency.
  7. Student Housing and Other Services: Part-time status may affect eligibility for student services, including student housing.  Students living on-campus who are also interested in part-time status should check with their housing office. 
  8. Maximum Time: Petitions for part-time status may be requested for a maximum of three consecutive quarters.  To continue after a third quarter on part-time status, the student must submit a new petition by the respective quarter deadline and obtain an exception to policy. 
  9. Enrollment Limits: If the student exceeds the approved part-time enrollment limit of eight units, the student will be billed by UCI for the balance of the respective quarter’s full-time student fees/tuition (including nonresident supplemental tuition, if applicable) and will not be permitted to register for a subsequent quarter until the required fees/tuition are paid in full.

3. Enrollment in Another Graduate Program

With the approval of their UCI graduate program, students can be enrolled in another graduate program at a different institution while they are enrolled at UCI. Students must inform their UCI graduate program if they are or plan to enroll in a graduate program outside of UCI. If Graduate Division is notified that a student is simultaneously enrolled in another graduate program without the approval of their UCI graduate program, Graduate Division will require the student’s UCI graduate program to immediately place the student on Academic Conditional Status. The student must either get permission from their UCI graduate program to stay enrolled in the other graduate program or withdraw from the other graduate program to return to good academic standing at UCI. This policy does not apply to students in an approved joint graduate program between UCI and another institution. Programs must include this policy in a program handbook or program website.

  1. Lapse of Status: Did Not Enroll

At UCI, graduate students are expected to remain continuously enrolled in their degree program while progressing toward their degree.  The Graduate Division will notify students who have failed to maintain their graduate student status in writing.  A lapse of status will occur under any of the following conditions:

  1. If a student fails to register (i.e., pay fees and enroll in units) by Friday of the third week of classes.
  2. If an academic leave of absence, or permission to pay the Filing Fee in lieu of registration, has not been submitted and approved by the student’s department and Graduate Division.
  3. If a student fails to comply with any provisions of admission to UCI.

The Graduate Division will send final notification of lapse of student status to the student and the academic unit at the beginning of the fourth week of classes.  Students wishing to re-enroll retroactively within the same quarter must provide Graduate Division with a completed readmission petition which requires payment of a Readmission Fee and applicable signatures, as well as a written exception request signed by their Department Chair/Program Director and Associate Dean for Graduate Affairs requesting reinstatement and justifying the request for change in student status.  Approval of such requests is rare and is given under truly exceptional circumstances only.  In most cases, students wishing to re-enroll will be required to submit a new Application for Graduate Study.   

  1. Lapse of Status: Readmission

Prior to resuming graduate study at the University, a student who previously withdrew or who failed to meet the continuous registration requirement must request readmission from the academic program and the Graduate Division by submitting a new Application for Graduate Study with the full, non-refundable application fee applicable at that time.  However, graduate students who were not enrolled within the previous two years should submit, in addition to the completed application form, an updated statement of purpose, and transcripts covering all academic work since their last enrollment at UCI. 

Only the Graduate Dean can grant readmission of former UCI graduate students without academic standing and only upon recommendation by the academic unit, and this is not guaranteed.  If readmitted, only the faculty graduate advisor and the Graduate Dean can approve to allow a student’s previous academic work to be applied toward the requirements for an advanced degree.  Previous academic work is less likely to be applied if a significant period of time has elapsed since the student was enrolled. A readmitted student must satisfy the academic requirements in effect at the time of readmission and must satisfy certain requirements a second time, including formal advancement to candidacy.  A readmitted student is required to register for a minimum of two quarters following readmission.

      6.    Withdrawal

 a. Withdrawal between Quarters

A student who plans to withdraw after completing all academic work for the latest quarter of enrollment should submit a written notice of intent to the Graduate Division and to their department as soon as the decision to withdraw has been made.  The student has two options in such cases:  (1) to file a Withdrawal form with the Graduate Division; or (2) to apply for an academic leave of absence. The Graduate Division recommends a student who is in good academic standing and intends to re-enroll after missing no more than three consecutive quarters to consider a leave of absence.

b. Withdrawal after Enrollment and Fee Payment

A student who decides to leave the University after paying fees and enrolling for a regular academic term must file the Withdrawal form with the Graduate Division.  If unable to do so in person because of emergency or serious illness, the student should notify the Graduate Division by mail or e-mail (grad@uci.edu) as soon as possible so that timely assistance may be provided.  Failure to do so will result in the assignment of failing grades in all courses in which the student is enrolled, and will jeopardize further academic standing. Note that students who withdraw after paying fees for the quarter are subject to the Registrar’s Schedule of Refunds.

c. Withdrawal Without Approved Academic Leave of Absence

A student who withdraws, but has not been granted an academic leave of absence by the Graduate Dean, must apply for readmission in order to resume graduate study at UCI. 

C. Registration Policy

  1. Continuous Registration Policy

A graduate student is expected to register for each regular academic session (fall, winter, and spring quarters) until all requirements for an advanced degree or credential have been completed, including final examinations and the submission of an approved thesis or dissertation.  Registration at UCI consists of two separate steps:  1) payment of applicable student fees/tuition; and 2) enrollment in applicable units. Both steps, payment of fees and enrollment in classes, must be completed for the student to be officially registered.  Registration may be accomplished online via WebReg.  

  1. Registration Procedures

Detailed registration procedures are outlined at the Registrar’s website.  Students are personally responsible for ensuring that their course enrollment is correct and completed, and have their fees paid, no later than the end of the third week of each quarter.  Unless granted an official Academic Leave of Absence or approval to pay the Filing Fee in lieu of registration, a graduate student who does not register for any quarter will be considered to have withdrawn from the University, and their respective fee assessment will be cancelled by the Registrar.  In such cases, student status and candidacy for any degree will lapse, and any student wishing to continue with their graduate studies at UCI will be required to apply for readmission. 

  1.  In-Absentia Registration

Students may apply for in absentia status if the following criteria are met: the research or coursework is of a nature that makes it necessary to be completed outside of UCI’s local campus region (which includes the following counties: Southern California area e.g. not residing/working in Orange, Los Angeles, Riverside, San Bernadino and San Diego counties) for at least one full academic term; the work away from the UC campus is directly related to the student’s degree program as evidenced by UC faculty approval; the work involves only indirect supervision (correspondence or review of written work) from UC faculty during the in absentia period; the work involves no significant collaboration with UC faculty during the in absentia period.  Doctoral students who want to register in absentia for a second academic year must reapply.  A health insurance fee, non-resident tuition (if applicable), professional school fees (if applicable), and reduced Educational and Registration Fees; as well as the Associated Graduate Students (AGS) fee, are charged to all students registered in absentia.

While on In-absentia status, policy normally requires students to enroll in 12 units (typically for dissertation research or independent study courses), and pay the required quarterly fees/tuition. However, students on In-absentia status pay a reduced rate of 15% of the combined University Student Services and Tuition fees, as well as the AGS fee and GSHIP, if applicable.

The procedures for enrolling are the same as for regular students who are in-residence on campus. If In-absentia registration is approved by the academic department and the Graduate Dean, the Graduate Division will send notice of an In-Absentia Waiver to the UCI Student Billing System. The student will then be billed for the fees/tuition due, with the Waiver appearing on the student’s Zotbill as a credit. It is the student’s responsibility to ensure fee payment by the deadline established by the Registrar and to submit all applications and petitions in a timely manner to ensure that their fees are assessed appropriately and prior to all deadlines.

  1. Academic Leave of Absence

The Graduate Divsion may grant a Leave of Absence (LOA) for up to one academic year (3 quarters) if, following review of the student’s academic record, it is deemed consistent with the student’s academic objectives and progress toward degree.  The Graduate Division requires written approvals from the Faculty Graduate Student Advisor and/or the school’s Associate Dean for Graduate Affairs (both signatures are required in the Schools of Biological Sciences, Engineering, Humanities, Medicine, Social Ecology, Social Sciences and ICS), and the Graduate Dean.  Academic units must submit applications for LOA status to the Graduate Dean prior to the beginning of the quarter for which approval is sought.   

a. Purpose

An LOA is intended to cover the temporary interruption of the student’s academic program.  The reason(s) for requesting an LOA must be consistent with University policy and guidelines as outlined below, and with the student’s academic program guidelines. 

b. Eligibility Guidelines

A leave may be granted when a student plans to be away from the University of California for one of the following reasons:

  1. Serious illness or other temporary disability.
  2. Concentration on an occupation not directly related to the student’s academic program.
  3. Responsibilities related to family obligations.
  4. Temporary interruption of the student’s academic program for other appropriate reasons.

c. Limitations to LOA

LOA policy does NOT apply under the following circumstances:

  1. If a student will be absent from the campus and outside California while continuing to pursue graduate research or scholarly activity. (Students engaged in such activity outside California must register In-Absentia.)
  2. If a student must leave the academic program for more than three quarters. Under such circumstances students should withdraw and apply for readmission at the time they expect to resume graduate study at UCI.
  3. If a student requests such action retroactively.
  4. If a student has not completed at least one quarter of graduate study at UCI.
  5. If a student has not demonstrated satisfactory academic progress. (Please refer to Section VI. A. Progress toward Degree.)

d. Procedures for Requesting an Academic Leave of Absence

A request for an LOA requires submission of a Graduate Division Academic Leave of Absence form. The form should be submitted to Graduate Division prior to the registration deadline for the quarter requested.  A request for leave submitted after the end of the third week of classes will be granted by exception only. 

In those cases where the fees have been paid, a Withdrawal form, available from the Registrar’s Office, must also accompany the LOA form in order to obtain a refund.

c. Other Policies Relevant to LOA

  1. Academic Appointments and Employment: A student on an approved leave may not hold student academic appointments (Teaching Assistant, Graduate Student Researcher, Reader, etc.) or other student employment titles.
  2. Degree Requirements: A student on leave cannot take qualifying examinations for advancement to candidacy or final examinations for the degree, nor pursue their graduate studies on the UCI campus in any other manner.  A student may not receive academic credit for work done at another institution during the leave period unless an exception is approved in advance by the Graduate Dean.
  3. Fee Refunds: If fees have been paid for the quarter the leave is requested, the LOA form, as noted above, must be submitted together with a Withdrawal form.  Students must indicate on the Withdrawal form, under Reason for Withdrawal, “LOA”.  The refund schedule is printed on the back of the Withdrawal form.  The effective date for the refund is the date the form is submitted to the Graduate Division (120 Aldrich Hall). Note that the GSHIP premium will be refunded only if the Withdrawal form is submitted before the first day of the quarter.
  4. Filing Fee Restriction: Immediately following an LOA, students are required to register. They will not be eligible to be on Filing Fee status.
  5. Financial Support: While on an academic LOA, a student is not eligible for University fellowships, University research grants, or financial aid support.  In addition, the student will, in most cases, lose eligibility for deferment of student loan obligations.  It is the responsibility of the student to contact their loan agency to verify their loan status before applying for academic LOA.
  6. Health Insurance: A student on leave will not be covered by the graduate student health insurance (GSHIP) program unless the student self-pays for continued coverage.  Students should contact Student Health at (949) 824-5301 or refer to their website.
  7. Housing: LOA status may affect eligibility for student housing.  Students living on campus who are contemplating an academic LOA should check directly with their housing office for more information.
  8. International Students: In accordance with visa restrictions, a student who is not a permanent resident or citizen of the U.S. is not permitted to take an academic LOA.  Any exception to this policy requires written approval by UCI’s International Center as indicated on the LOA form.  Following receipt of such approval the form must then be submitted to the Graduate Division (120 Aldrich Hall).
  9. Library Privileges: A student on leave will lose library privileges.  Students should contact the library for more information.  In some cases, special arrangements can be made with the library to maintain privileges.
  1. Filing Fee Status

UCI’s Academic Senate policy on Filing Fee status applies to students who have completed all requirements for a terminal Master’s or Doctoral degree and are ready for the formal submission of their thesis or dissertation, or the final, formal examination. The Filing Fee may be paid in lieu of registration for only one academic quarter or summer during the student’s entire graduate career, irrespective of how many graduate programs students enroll in.  Students applying for Filing Fee status must be registered in the preceding academic session.  A Filing Fee will not be accepted immediately following an academic LOA. 

a. Establishing Eligibility for Filing Fee Status

To establish eligibility to pay the Filing Fee, the student must submit a Graduate Division Filing Fee Petition. The Petition must be approved by the departmental Faculty Graduate Advisor and the Chair of the thesis or doctoral committee and must certify that all other requirements for the degree have been met.  Students in the Schools of Biological Sciences, Engineering, Humanities, ICS, Medicine, Social Sciences, and Social Ecology, also need to obtain the signature of their Associate Dean for Graduate Affairs.  International students, in addition, must secure approval from the International Center to go on Filing Fee status.  It is important that applications for Filing Fee be submitted to the Graduate Dean prior to or at the very beginning of the quarter. 

The completed Filing Fee form should be brought to the Cashier’s Office with a check made out for one-half of the Student Services fee.  The form should then be submitted to the Graduate Division for final approval/processing.

Note: Students in Self-Supporting Graduate Professional Degree Programs (SSGPDPs) are only eligible for Filing Fee status if they have already enrolled for their program’s full normative time and paid the entire program fee.

b. Limitations on Use of University Services While on Filing Fee Status

While on Filing Fee status a student may seek faculty involvement for a final reading of his or her dissertation or thesis.  A student may also take the final oral examination.  However, students may not pay the Filing Fee if they are still doing research or if any other use of University facilities or faculty time is anticipated.  Additional restrictions while on Filing Fee status include the following:

  1. Loss of eligibility for University administered financial assistance.
  2. Loss of student services such as health services, including health insurance (GSHIP). Students may, however, arrange to self-pay.
  3. Possible loss of student housing or library privileges. Students are encouraged to contact the Housing Office and Library for more information.
  4. Loss of eligibility status for UCI academic or student appointments.
  5. Loss of eligibility in most cases for deferment of student loan repayment obligations.

If, after paying the Filing Fee, the student finds it necessary to use the educational facilities of the University in any way other than those described in this section, the student must cancel the Filing Fee and register for full-time status.  Further, if all requirements are not completed during the quarter for which the Filing Fee was paid, the student must register for full-time status for any subsequent quarter. To do so the student must contact the Graduate Division in order to be reassessed fees for the next quarter.

Students wishing to earn a degree over the summer must be enrolled in units or on Filing Fee status. All summer Filing Fee requirements and policies are similar to those stated above with the exception of the items listed below. You can find the summer Filing Fee form on the Graduate Division website.

  • The student applying for Filing Fees status in summer must have been registered in the preceding spring academic quarter.
  • For summer Filing Fee only, students may receive fellowship support or UCI employment while on summer Filing Fee.
  • Students registered and covered with GSHIP for spring quarter and on Filing Fee status during summer: maintain GSHIP coverage, student housing and library privileges through the end of summer.
  • Note: Students in Self-Supporting Graduate Professional Degree Programs (SSGPDPs) are only eligible for Filing Fee status if they have already enrolled for their program’s full normative time and paid the entire program fee.
  1. Terminal Master’s Students

Students pursuing a terminal master’s degree may not continue to register as a graduate student subsequent to a degree award unless formally admitted to a doctoral program.   To be considered for admission to a doctoral program, the student must submit a new Application for Graduate Study.

D. Doc2A Definition & Guidelines

 (Updated by Graduate Council 12/2013)

By definition, a Doc2A student is enrolled more than 9 quarters past their advancement to candidacy for the Ph.D. The Doc2A quarter count begins with the quarter immediately following their advancement to candidacy date. The university does not receive state funding for students who are in Doc2A status nor are they included in official enrollment counts. Graduate students in Doc2A status may be appointed to GSR/GSAR titles at the hiring department’s discretion, provided they meet academic qualifications including enrollment and grade/GPA requirements, and are making satisfactory academic progress; and to ASE titles at the hiring department’s discretion if they are within the 18-quarter service limit for Teaching Assistants and Teaching Associates; meet academic qualifications including enrollment and grade/GPA requirements; and meet English language proficiency requirements for Teaching Assistants and Teaching Associates (for international and U.S. permanent resident students who are not citizens of countries where English is the primary or dominant language). 

E. Nonresident Supplemental Tuition Reduction for Nonresident Doctoral Students
(International Students)

Nonresident doctoral students who have advanced to candidacy are eligible for a 100% reduction in the non-resident supplemental tuition (NRST) for a maximum of three consecutive calendar years including time on leave of absence.  The reduction in NRST begins with the first academic term following advancement to candidacy, and is based on the prevailing NRST rate for the year it is applied.  Any nonresident student who continues to be registered, or who re-registers following the three-year maximum allowance, will be charged the full NRST rate that is in effect at that time of enrollment. The student must be advanced to candidacy as of the first day of the quarter to qualify for the NRST reduction. A nonresident student is eligible for the reduced NRST for only one doctoral degree when he or she is enrolled at the University. 

F. Intercampus Exchange Program

1. What is Intercampus Exchange?

Through the Intercampus Exchange Program graduate students may take advantage of unique educational opportunities at another University of California campus.  Students may also take courses on more than one campus of the University in the same academic session.  The program is reserved for those students whose graduate study may be enhanced by work with distinguished faculty or use of facilities and resources accessible only on another UC campus.

  1. Eligibility for Intercampus Exchange

Students must have completed at least one quarter of graduate study at the University and be in good standing (3.0 cumulative GPA) to be eligible to apply for Intercampus Exchange.  Approvals by the departmental graduate faculty advisor, the host department(s), and the Deans of the respective graduate offices are required.

  1. Procedures

Application forms for the Intercampus Exchange Program are available on the Graduate Division website and should be submitted to the Graduate Division at least four weeks before the beginning of the quarter for which Intercampus Exchange is desired.  If approved, the exchange student pays fees and enrolls at UCI (see a. and b. below) by the published deadlines, and then enrolls at the host campus.  Fees at the host campus are waived.  Students earn credit toward academic residence requirements at UCI, while the host campus provides library privileges and other student services.  The exchange student is responsible for complying with the policies, procedures, and deadlines of the host campus Registrar.  Although eligible for all regular student services, the exchange student is a visitor, and not formally admitted to graduate study at the host campus.

a. Financial Aid and Intercampus Exchange

The Registrar reports student status to financial aid lending institutions on a quarterly basis.  If a student’s record does not show full-time enrollment, the lending institution may set in motion the process for repayment of the student loan.  Students who enroll in courses on two campuses in a given quarter, and in fewer than 12 units on each of the two campuses during that quarter, will not be considered full-time students even if the total number of units is 12 or more unless they enroll in a “place-holder course” at UCI.  The place-holder course numbers are listed by campus; please contact the Graduate Division to obtain the applicable place-holder course number.  The student should identify the appropriate course number, pay fees and enroll online using WebReg before the second week of classes.

  1. Joint (Intercampus) Degree Program Students

Students in joint/intercampus degree programs should also enroll and register as Intercampus Exchange students when they are taking classes on a participating campus other than UCI.  There may be some important exceptions to the regular policy on intercampus exchange, including additional services that may be available on the participating campus, and a more streamlined enrollment/registration procedure.  Students should consult with their home department/program or the Graduate Division for more information.

  1. Coursework Credit

A report of academic work completed will be transferred to the student’s academic record on the home campus.  Direct arrangements between faculty members on the two campuses involved are encouraged, in order to ensure that courses, seminars, or facilities will be available to meet the student’s needs.  Whether or not the coursework at the host campus applies toward the student’s program requirements is at the discretion of the Faculty Advisor/Associate Dean for Graduate Affairs of the student’s academic unit.  Therefore, the student should consult with the appropriate individual(s) prior to enrolling in a given course.

If a graduate student undertakes coursework through Intercampus Exchange in the quarter in which the degree award is expected, and if that coursework is to be applied toward degree requirements, the degree can be conferred only when the approved credit for the coursework is posted to the student’s UCI academic record.  In such circumstances, to avoid delays or problems in the degree award process, the student should contact the Registrar of the host campus and order a transcript of the work completed to be sent directly to the Graduate Division.  The student should also notify the Graduate Division in writing that the transcript has been requested.

Continue to the next Chapter: VI. ACADEMIC STANDARDS FOR STUDENTS