Thesis Dissertation Electronic Submission

Thesis Dissertation Electronic Submission

The electronic version of the master’s thesis or doctoral dissertation must follow all formatting requirements set forth in the manual. It is the responsibility of the student to ensure that the thesis/dissertation appears as originally intended when it is accessed or printed.

The thesis/dissertation must be submitted as a single electronic Portable Document Format (PDF) file. If the original thesis/dissertation is a Microsoft Word or RTF file, you will be able to convert the thesis/dissertation to a PDF at the UCI Thesis/Dissertation Submission Site. If the doctoral dissertation is not in Microsoft Word, RTF, or PDF – e.g. LaTeX or WordPerfect – it must be converted to PDF before the student uses the Submission Site. Certain types of fonts and graphics work better with PDF, and special attention should be paid to creating equations for PDF conversions. Optional supplemental files (images, video, audio) that are an integral part of the thesis/dissertation but not part of the full text may also be submitted electronically

OTHER HELPFUL RESOURCES INCLUDE:
UCI Thesis and Dissertation Manual
Graduate Student Filing Deadlines
Ph.D. Dissertation Checklist/final degree paperwork packet-DocuSign link
Master’s Thesis checklist/final degree paperwork packet-DocuSign link
Forms
How can we help?

If you need additional information, please contact:

Graduate Division
grad@uci.edu

Instructions for Electronic Submission

*Please check in with your individual program before starting the submission process as they may have additional program specific guidelines

START

Step One:

Student

Student submits final PDF version of thesis/dissertation to the Proquest/ETD website and completes entire on-line submission process at the link provided below. The UCI Libraries staff will send a verification e-mail stating your submission has been received and is under review. This e-mail confirms the initial submission has been received, it is not the final approval. Once the submission has been reviewed by UCI Libraries staff, the student will either receive the final confirmation e-mail that their submission has been accepted or an e-mail noting revisions that are needed before it can be accepted.

www.etdadmin.com/uci

Step Two:

Student

Submit your complete final degree packet to the Graduate Division, using the official Graduate Division DocuSign form link:

Ph.D. Dissertation Checklist/final degree paperwork packet

or

Master’s Thesis checklist/final degree paperwork packet

Ph.D. Dissertation Required Items-(all items listed below are incorporated into the official Graduate Division DocuSign forms)

Ph.D. Submission Checklist

Ph.D. Form II/Signature Page – Report on Final Examination for the Ph.D. Degree serves as the official signature page.

Final confirmation e-mail from the Proquest/ETD website

The student will attach the confirmation e-mail to their DocuSign final degree paperwork.

Survey of Earned Doctorates

Upon completing the survey, students are given the opportunity to enter their e-mail address to which a confirmation e-mail will be sent. The student will attach the confirmation e-mail to their DocuSign final degree paperwork.

UCI Exit Survey

Upon completing the survey, students will receive a confirmation e-mail. The student will attach the confirmation e-mail to their DocuSign final degree paperwork.

Master’s Thesis Required Forms-(all items listed below are incorporated into the official Graduate Division DocuSign forms)

Master’s Thesis Submission Checklist

Master’s Thesis/Signature Page Report on Final Examination for the Master’s Degree

$55 Master’s Thesis Submission Fee must be paid with the proof of payment uploaded as an attachment to the DocuSign final degree packet before submitting the form to Graduate Division

Final confirmation e-mail from the Proquest/ETD website

The student will attach the confirmation e-mail to their DocuSign final degree paperwork.

UCI Exit Survey

The student will attach the confirmation e-mail to their DocuSign final degree paperwork.

Step Three:

Graduate Division

Completed DocuSign final degree packet is routed to Graduate Division for review and degree processing, a staff member will:

Verify all required items have been submitted.

If all the required items are present:

Graduate Division staff will begin the degree audit to confer the degree

Please note during peak business time of the quarter, degree processing may take 14 business days or more

If any of the required items are missing, the staff member will hault the degree audit and contact the student and/or department to submit the missing required items. If the required items are not submitting, Graduate Division staff will void or decline to sign the DocuSign form

Step Four:

UCI Libraries

Approves ETD submission to be sent to Proquest/UMI

If you need additional information, please contact:

Graduate Division

grad@uci.edu