Graduate Division

Graduate Monthly Update

Section 1

Dec 2017-Jan 2018

DEAN'S MESSAGE

With the end of the quarter nearly here, we are gearing up for another busy admissions season.  We will once again provide recruitment incentives which were successful in yielding top recruits for this fall, including the Graduate Dean’s Recruitment and Provost Ph.D. fellowships. We will also continue to award Eugene Cota Robles, Graduate Opportunity, Diversity Recruitment and Nevin Graduate Endowment Fellowships to enhance inclusive excellence.

I want to remind you that the 2018 systemwide Grad Slam competition will be held on May 3.  The Graduate Division will be accepting applications and video submissions, due on January 19, to identify talented students who do research with a strong public impact. I hope that you encourage qualified scholars to apply.  More details below.

In addition, I'd like to congratulate all of this year's Public Impact Fellows, a complete list of winners is below.

This double issue of the Graduate Monthly Update is our last for the calendar year. Let me take this opportunity to wish all of you a wonderful holiday season and a happy New Year. I look forward to sharing more news with you in our next issue of the newsletter, which will appear in February 2018.

And don’t forget to connect with me on Twitter if you haven’t already! Follow me @fmlesliegd for a follow back or search #ucigradlife to see my posts!

IN THIS ISSUE

RECRUITMENT FELLOWSHIPS

The Graduate Division will host two information sessions on the recruitment fellowships processes for this academic year. This session will cover the nomination processes as well as tips on submitting successful nominations. 

The fellowships that will be discussed are:

  • Diversity Recruitment Fellowship
  • Eugene Cota-Robles Fellowship
  • Graduate Opportunity Fellowship
  • Provost PhD Fellowship
  • Graduate Dean’s Recruitment Fellowship
  • Nevin Graduate Endowment Fellowship

We suggest that at least one member per department/program attend one of the information sessions. 

Understanding the process can help save time for everyone involved. Incorrect and incomplete nominations will not be reviewed.

Session 1:
Wednesday, January 10, 2018
9:00 – 10:30 a.m.
Graduate Resource Center – 3100 Gateway Study Center

Session 2:
Thursday, January 18, 2018
1:00 – 2:30 p.m.
Graduate Resource Center – 3100 Gateway Study Center

Please note: The same information will be delivered in both sessions, and it is NOT necessary to RSVP.
Please feel free to forward this information to your faculty and staff.

For questions, please contact Daniel Fabrega at x4-8730 or Claudia Campos at x4-1281.

RECRUITMENT WRAP UP

The Graduate Division recruitment team is almost done with another fall travel season. We participated in more than a dozen events at institutions across California, as well as Georgia, Maryland and Virginia, including campus-based grad fairs, major conferences and presentations to various graduate preparation programs.

During fall travel, we collect contact information from interested prospective students through our Information Request System. We processed all of the information collected this year and will deliver it in a spreadsheet to graduate advisors as their program deadlines approach.

FUNDING

AMERICAN COUNCIL OF LEARNED SOCIETIES (ACLS) FELLOWSHIP COMPETITIONS ARE NOW OPEN
  • What: ACLS offers fellowship programs that promote the full spectrum of humanities and humanistic social sciences research and support scholars at the advanced graduate student level through all stages of the academic career. Comprehensive information and eligibility criteria for all programs can be found at their website
  • When: Application deadlines vary by program. Please see website for due dates.

GRADUATE APPLICATION FEE WAIVERS UPDATE

  • The Application Fee Waivers are being processed now for the fall 2018 application cycle through March 4, 2018.
  • We offer fee waivers to U.S. citizens or permanent resident students who participated in a graduate preparation program, as well as those who demonstrate need. We are also now offering fee waivers to US veterans.
  • Only the Graduate Division can approve or deny a fee waiver. We require supporting documentation from those who are eligible for fee waivers, and it is important to note that applications are NOT considered complete until we have received AND have approved the fee waiver.
  • Fee waiver information needs to be submitted to the Graduate Division by the student within 7 days of submitting the application.
  • Once we receive supporting documentation, an approval/denial decision is made within one business day; it will then take three to five business days for this to be reflected in the admissions system.
  • Students are notified when their fee waiver has been approved or denied.
Any questions you have, or may receive from students, should be directed to: gradwaiver@uci.edu.

OFFICE OF POSTDOCTORAL AFFAIRS (OPA)

UCI Postdoctoral Association Monthly Meeting- PDA website
Wednesday, December 6, 5:30-7:00pm, Biological Sciences III, Room 2120

All postdocs invited to plan professional and social events for 2018.

UCI Postdoctoral Association “Strategies for Success in Academia”

Postdocs and graduate students are invited to this panel highlighting UCI faculty.

Wednesday, December 13, 5:30-7:00 pm at Graduate Resource Center

Additional details 

Postdoc FOCUS Seminars

The Postdoctoral Scholar FOCUS seminar series allows postdocs to choose the format of the presentation/discussion (research talk, teaching demo, etc.); the audience includes colleagues from a range of disciplines. 3rd Thursday of the month

December 21; 12:00-1:00pm at Graduate Resource Center

Additional details

Postdoc Holiday Party
Partners and spouses are welcome!
The PDA will provide main dishes, beverages and games Register.
Saturday, December 16, 4:00-8:00pm- NS1 Rm 1114

PoWER Groups- Postdoc Writing, Editing and Review

The Weekly Postdoc Writing Editing and Review (PoWER) group provides support for postdocs to maintain a disciplined writing regimen, obtain feedback early in the writing process and see how others write.

Fridays: 8:30-10:30am- BioSci III, Rm 1120    

Additional details

Save the Date:

Postdocs at the Forefront- 3rd Annual Postdoc Research Symposium 

Friday, September 21, 2:00 pm - 8:00 pm  

GRADUATE HOODING CEREMONY

Save the Date: 2018 Graduate Hooding Ceremony

  • Saturday, June 16, 2018, 4:30 PM, Bren Events Center
  • The office of the Vice Chancellor, Student Affairs will be coordinating the 2017 Graduate Hooding Ceremony.  For more information please email visit the commencement webpage.

DECADE

DECADE Speaker Series with Dr. Tyrone Howard – CREATING ACCESS AND EQUITY FOR ALL STUDENTS

Tuesday, December 5th at 10:30 a.m in the Graduate Resource Center (GRC)

This session will address some of the challenges that plague education institutions across the P-20 spectrum. The session will pay particular attention to the salience of race, culture and educational access that shapes students' opportunities to learn. Drawing from research based approaches, Professor Howard will address best practices, proven policies, and effective programs that are helping to dismantle opportunity gaps for learning

CALL FOR APPLICANTS FOR THE STUDENT COMMUNICATIONS WORKING GROUP

Spots are still available! The Graduate Division is seeking an interdisciplinary group of graduate students to generate ideas, feedback, and light content for our strategic communications practices.  Please share this information with students you think might be interested.  We are seeking a balanced group of Masters and PhD students, as well as post-doctoral scholars. Ideal applicants will:

  • Work well with others
  • Enjoy brainstorming and generating ideas
  • Have interest in social media and strategic communications practices

Graduate students will also be receiving a call for participation. For questions or additional information, graduate students can email the Graduate Professional Development Coordinator, Jenny West, at jswest@uci.edu.

Interested students can apply through the online application: http://bit.ly/GDStuCom

REMINDER: NATURE MASTERCLASS IS STILL AVAILABLE

Through a new institutional subscription sponsored by the Ayala School of Biological Sciences and the School of Medicine, all UCI faculty, students, postdocs and researchers now have access to the Nature Masterclass online course in scientific writing and publishing. With over 30 editors from more than 20 Nature journals serving as instructors, we encourage ALL graduate students, postdocs, researchers, and faculty to participate in this valuable resource. These experts will take you through the entire scientific publishing process. Although this is presented by Nature, the tools and training the Masterclass provides are beneficial for all scholars at any stage of writing for publication – everyone can benefit!

Course objectives for the 15 modules:

  • How to get the most out of the writing process
  • Submission procedures and cover letter tips
  • How the manuscript selection process works at top journals
  • What happens to papers once they’ve been submitted
Explaining what it takes to get published in top journals!

ANNOUNCEMENT: Graduate Division Mentoring Opportunities | Applications open on December 20, 2017

The Graduate Division is pleased to announce two upcoming opportunities for graduate students to become a mentor! The Graduate InterConnect Program and DECADE PLUS work to provide quality mentoring to unique student populations to this campus. Both programs are looking for graduate students who have a strong interest and passion for helping other students succeed. More information regarding recruitment and the hiring process will be forthcoming in January.  Until then, find out more about these programs and opportunities below:

Graduate Interconnect Peer Mentors

Spring 2017-Fall 2018

The Graduate InterConnect Program (GIC) supports the successful transition of international graduate student. The program offers opportunities for international students to network, to develop support networks, improve communication skills, and learn about American life and culture in efforts to ease the transition to UC Irvine and the graduate experience. GIC Peer Mentors will be assigned to a group of incoming international students, assist students through pre- and post-arrival communications, plan and facilitate fall welcome events, and provide critical support during the International Graduate Welcome and Orientation.

For questions about GIC, please email Gabriella Pham.

DECADE PLUS Leadership Coaches

Spring 2017-Spring 2018

DECADE PLUS is a mentorship program for undergraduate Chancellor’s Excellence Scholars.  Chancellor’s Excellence Scholars are identified by the University as high-achieving, incoming undergraduate students from across California who demonstrate great intellectual and academic promise.  This program is a partnership between the Graduate Division and the Division of Undergraduate Education.  DECADE PLUS is the Graduate Division’s most intensive mentoring opportunity and requires a full calendar year commitment.  Leadership Coaches will work both independently and as a part of a mentoring team to ease students’ transitions to campus and through their undergraduate career.

For questions about DECADE PLUS, please email Priscella Arciga.

 

ANNOUNCEMENT: GRAD SLAM

Encourage your students to apply! Graduate students are invited to apply to the UCI Grad Slam graduate research presentation competition. The University of California’s Grad Slam systemwide competition showcases and awards the best three-minute research presentations by graduate scholars. It is an annual contest where students communicate their research concisely and clearly to a general audience. Each of the UC campuses hosts its own competition. Then the winners of each campus final compete for the title in a systemwide event held in San Francisco. Contestants receive advanced communication skills training and a competitive CV/resume line. Additionally, winners will receive cash prizes up to $5,000!

*Presentations can feature research from any field or discipline.*

Important Dates:

  • Application Submission Deadline – Friday, January 19
  • UCI Grad Slam Semi-Finals – Friday, February 9
  • UCI Grad Slam Campus Finals – Friday, March 2
  • UC Grad Slam Systemwide Finals at LinkedIn San Francisco Campus – Thursday, May 3

For more information students can go to grad.uci.edu/gradslam or contact Turner Dahl at tdahl@uci.edu

SAVE THE DATE: Homecoming

Saturday, March 3, 2018

UCI’s Homecoming takes place on Saturday, March 3, 2018. Homecoming is a long-standing tradition where students, alumni, faculty, staff, and friends come together to enjoy live entertainment, food, and great company—all while showing their Anteater Pride. Throughout the afternoon, participants will be able to participate in various programs and attractions. By evening, the festival will transition into the highly-anticipated Homecoming Game, where participants can cheer on the men’s basketball team. Homecoming truly encapsulates the pride, culture, and spirit of UCI!

ANNOUNCEMENT: GRC Winter Advertising is Coming. Programs Begin Week 2!

Winter quarter is geared up to be filled with many professional development opportunities for graduate students and postdocs. Encourage your students to participate in the upcoming certificate programs, advanced training boot camps, and professional services. You can expect to receive Graduate Resource Center winter programming flyers through intercampus mail by the end of this quarter. Your support in advertising these programs ASAP is greatly appreciated.

SAVE THE DATE: 2018 Graduate Welcome and Orientation | September 20-21, 2018 at the Bren Events Center!

  • International Graduate Welcome and Orientation: Thursday, September 20, 2018
  • Campuswide Graduate Welcome and Orientation: Friday, September 21, 2018

Both of these events will take place in the Bren Events Center.

We ask that all academic units refrain from scheduling any discipline-based orientation events on this date so that students can attend these orientation events.

As a reminder:

  • These events are not intended to replace or overlap with current department- or school-based orientations; rather, they are designed to provide a unified message on topics that apply to all new graduate students.
  • These events cover common aspects of the graduate student experience at UCI.
  • This includes sessions on graduate support services (GRC, Career Center, DTEI, Counseling Center, etc.), as well as administrative topics to help with success, such as the function of the Graduate Division, an introduction to UCI senior administration, and health insurance.
  • Graduate Orientation also proves to be a successful way of fostering relationships among students who may not otherwise meet or communicate.

More information will be forthcoming. Please contact us with questions:

2018 Graduate Welcome and Orientation

GRADUATE RESOURCE CENTER (GRC)

PROFESSIONAL SERVICES

The GRC Writing Consultant program includes four trained writing consultants who review academic papers, fellowship applications, and provide feedback on job materials (ex. CV, cover letter). Appointments are available daily from 9:00AM – 5:00PM. 

Students can schedule an appointment here or call 949-824-3849.

If students are applying for fellowship funding, including the National Science Foundation Graduate Research Fellowship Program (NSF GRFP), Fulbright U.S. Student Program or Ford Foundation Fellowships, Dr. Sandra Loughlin can answer questions about the application process and provide feedback on application materials.

Students can schedule an appointment here or by calling 949-824-3849.

Students are able to meet with a peer communication consultant to get strategies to help them deliver more impactful talks about their research, prepare for interviews, or help with reducing anxiety when speaking. Appointments are 30 minutes.

Students can schedule an appointment here or call 949-824-3849.

Career counselor Neda Moayedi reviews CVs and other job materials and provides tools for the competitive job market.

The drop-in services are available on a first-come, first-serve basis on Tuesdays from 10:00AM – 12:00PM.

Meet with Graduate Professional Development Coordinator Jenny West to receive personalized assessments of your strengths, skills, and competencies.  Develop your personal brand and design action plans to enhance your professional toolkit.  Appointments are available on a weekly basis, Thursdays from 1-3.

Winter Quarter Certificate Program Preview

Graduate Division certificate programs are 6-8 weeks. Look out for the winter quarter GRC event flyers with more detailed information. Winter quarter certificate programs will include:

GRC HOURS and GRC 2017 HOLIDAY HOURS

  • Open: Monday – Thursday, 9AM to 7PM and Friday, 9AM -5PM.
  • December 11-17: Open 9AM-5PM.
  • December 15: Close for the quarter at 5:00PM
  • January 3: Reopen at 9:00AM -5:00PM.
    • January 8: Regular GRC hours resume, 9:00AM-7:00PM.

Need additional information? Contact the GRC:

     EMAIL      GRC@uci.edu

     PHONE     949-824-3849

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HELP US KEEP IN TOUCH

Please let us know of any changes in your respective departments and schools so that we can insure we have the most current contact information for our electronic distribution lists. Changes to Faculty/Staff should be emailed to Turner Dahl in Graduate Division.

NEXT POSTING: FEBRUARY 2018