Graduate Division

Graduate Monthly Update

Section 1


SEPTEMBER 2018

DEAN'S MESSAGE

As we bid farewell to summer, we look forward to welcoming another cohort of new students. Later this month, we will be welcoming approximately 500 new international graduate students to campus during the New International Graduate Student Orientation on Thursday, September 20, 2018

The following day, on Friday, September 21, 2018, we will welcome over 1,000 new master’s and doctoral students to the campus wide New Graduate Student Orientation.  Once again, we will be hosting both events at the Bren Center.  This daylong event is a supplement to school/department-based orientations, and is designed to provide all new graduate students with an opportunity to connect with students across other disciplines and to learn about the diverse campus resources that are available to support them during their graduate careers. Please ensure that your new graduate students will attend.

We have launched our program “splash pages” to provide prospective students with standardized but compelling information about each degree program. Users reach the splash pages via our Degree Programs page, which we have updated to allow users to search for graduate programs. Please remind your faculty to update their faculty profiles, which will help us to attract top students. Many thanks to the faculty and staff for providing information for their respective splash pages.

I am pleased to announce that our new graduate application and review system, Technolutions Slate, is now live. Please see below for additional information about Slate.

Also in this issue of the Graduate Monthly Update are highlights from our Summer Research Symposium.   This year 102 outstanding undergraduate, master’s and incoming doctoral students from institutions across the country presented their summer research.   Thank you to all who came out in support of this impressive event and who mentored and supported these students. 

In addition, in this issue you will find details about our fall funding workshops, upcoming orientations, as well as several funding opportunities that will be available for your students.

IN THIS ISSUE

Slate is Live!

Slate is now live and is available for Applicants, Faculty and Staff at https://apply.grad.uci.edu/manage. It is recommended to bookmark this page for easy access.

If you don’t have access, you may request it via KSAMS (Security Access Management System) at https://www.oit.uci.edu/help/ksams. For help on requesting access, visit https://www.oit.uci.edu/help/gradslate.

Questions and Support

  • Beginning September 5, virtual office hours for Faculty and Staff are offered each week on Wednesdays from 9-11 a.m. and Thursdays from 2-4 p.m. Below is the information for the web conference:

Phone Number: 646.558.8656

Meeting ID: 343 528 3070

Webinar Link: https://uci.zoom.us/j/3435283070

  • For technical support or other assistance related to Slate, email gradslate@uci.edu.

FULBRIGHT U.S. STUDENT PROGRAM

Are you interested in conducting research or teaching English abroad? Consider applying for the Fulbright U.S. Student Program! As this program is primarily funded by the Department of State, please note that students must be U.S. citizens at the time of application to be eligible.

A new category of awards, Fulbright-Fogarty Awards in Public Health, are also available. Click here for additional information.

UCI’s internal deadline for graduate student applications to the Fulbright U.S. Student Program is September 9, 2018.

Information on applying for the Fulbright U.S. Student Program can be found at https://www.grad.uci.edu/funding/fellowships-awards/international-fellowships/fulbright-grant.php. Please be sure to notify UCI’s Graduate Fulbright Program Advisor, Dr. Sandra Loughlin, if you choose to apply.

CHANCELLOR’S CLUB FELLOWSHIP

The call for nominations for the Chancellor’s Club Fellowship competition has been updated for the 2018-2019 academic year. All Schools and the College of Health Sciences are invited to submit a maximum of two nominations. Chancellor’s Club Fellowships are intended to recognize academically superior doctoral and MFA students — those who exhibit outstanding promise as scholars, researchers, and public leaders. Please note, nominated students must be first-generation college students, with neither parent having received a four-year degree. Seven Chancellor’s Club Fellows will be awarded a six-month stipend to total $12,000 for the period of January 2019 through June 2019.

Please visit https://grad.uci.edu/funding/fellowships-awards/internal/chancellors-club-fellowship.php for full fellowship criteria and submission instructions. The deadline for School nominations is 12pm on Friday, October 19th. Graduate students interested in this opportunity should consult with their program’s graduate affairs staff regarding internal deadlines. Please contact Kate Brigman at kate.brigman@uci.edu or (949) 824-9031 with any questions.

PUBLIC IMPACT FELLOWSHIP

The call for nominations for the Public Impact Fellowship competition has been updated for the 2018-2019 academic year. Schools may nominate doctoral and MFA students to compete for a total of fourteen fellowships. Each of the four full awardees will receive $12,000, and each of the ten honorable mention awardees will receive $1,000. The final selection committee will consider several factors when choosing the awardees, including each student’s presentation, interview, ability to convey their research to a broad audience, academic record, letters of recommendation, degree progress, and potential research impact.

Please visit https://grad.uci.edu/funding/fellowships-awards/internal/public-impact-fellowship.php for full fellowship criteria and submission instructions. The deadline for School nominations is 12pm on Friday, October 19th. Graduate students interested in this opportunity should consult with their program’s graduate affairs staff regarding internal deadlines. Please contact Kate Brigman at kate.brigman@uci.edu or (949) 824-9031 with any questions.

DOE OFFICE OF SCIENCE GRADUATE STUDENT RESEARCH (SCGSR) PROGRAM

DOE Office of Science Graduate Student Research (SCGSR) Program is now accepting applications – deadline to apply is November 15

https://science.energy.gov/wdts/scgsr/

The goal of the program is to prepare graduate students for science, technology, engineering, or mathematics (STEM) careers critically important to the DOE Office of Science mission, by providing graduate thesis research opportunities at DOE laboratories. The SCGSR program provides supplemental awards to outstanding U.S. graduate students to pursue part of their graduate thesis research at a DOE laboratory/facility in areas that address scientific challenges central to the Office of Science mission. The research opportunity is expected to advance the graduate students’ overall doctoral thesis while providing access to the expertise, resources, and capabilities available at the DOE laboratories/facilities.

SUMMER RESEARCH PROGRAM SYMPOSIUM HIGHLIGHTS

The Summer Research and Competitive Edge programs culminated in a research symposium on August 16 in the Student Center. 102 outstanding undergraduate, master’s and incoming doctoral students from UCI and other institutions throughout the country presented their summer research during the 2018 Summer Research Program Symposium.  By providing talented students the opportunity to work with faculty at the forefront of their fields and to integrate classroom knowledge with practical application, these research projects play a key role in positioning students for future scholarly achievement. Thank you to all who came out in support of this impressive event.

GRADUATE APPLICATION FEE WAIVERS

  • Beginning September 4 application Fee Waivers will be processed for the Fall 2019 application cycle. We offer fee waivers to U.S. citizens, permanent resident, AB540 or DACA eligible students who have participated in a graduate preparation program, who have demonstrate financial need and/or US veterans.
  • Only the Graduate Division can approve or deny a fee waiver. We require supporting documentation from those who are eligible for fee waivers, and it is important to note that a student will NOT be able to submit their application for admission until they have either an approved application fee waiver or submitted payment. Fee waiver information needs to be uploaded on a student’s application no later than 5 days prior to the application deadline or by March 4, whichever comes first.
  • Once we receive supporting documentation, an approval/denial decision is made within one business day. Upon approval a student can then submit their application.
  • Students are notified when their fee waiver has been approved/denied.
  • For more information, please go here.

For questions, please email the waiver team.

DECADE FALL WELCOME

SAVE THE DATE:

  • The DECADE Fall Welcome will take place on Thursday, November 1st at 12:00 pm at the University Club. Please encourage all students and fellow faculty to attend.
  • All are invited to welcome the incoming group of DECADE scholars and network with current DECADE participants and DECADE Faculty Mentors.
  • Lunch will be provided.

Questions about the DECADE Fall welcome should be directed to: Claudia Campos, X4-1281.

FALL FUNDING WORKSHOP SERIES FOR STUDENTS

Based on the success of UCI's National Science Foundation Graduate Research Fellowship Program (NSF GRFP) initiative, the Graduate Division continues to offer workshops that support graduate students' efforts to apply for the 2019 GRFP.  Also included in the fall funding series is information on the Ford Foundation fellowship. Please encourage students to attend the workshops:

  • 10/2, 12:00PM – 1:30PM: NSF GRFP Information Session

  • 10/3, 12:00PM – 1:30PM: Writing for the NSF GRFP Personal and Research Statements

  • 10/4, 12:00PM – 1:00PM: NSF GRFP Review Process

All workshops will be held in the Graduate Resource Center (3100 Gateway Study Center).

FUNDING

NSF GRPF Initiative

The National Science Foundation's Graduate Research Fellowship Program (NSF GRFP) helps ensure the vitality of the human resource base of science and engineering in the United States and reinforces its diversity. The program recognizes and supports outstanding graduate students in NSF-supported science, technology, engineering, and mathematics disciplines who are pursuing research-based master's and doctoral degrees at accredited US institutions. The NSF welcomes applications from all qualified students and strongly encourages under-represented populations, including women, under-represented racial and ethnic minorities, and persons with disabilities, to apply for this fellowship

Due Date for 2019 Cycle:

    • October 22nd, 2017 (Monday): Geo and Life Sciences
    • October 23rd, 2017 (Tuesday): Computer and Information Science and Engineering, Engineering, Materials Research
    • October 25th, 2017 (Thursday): Psychology, Social Sciences, STEM Education and Learning
    • October 26th, 2017 (Friday): Chemistry, Mathematical Sciences, Physics and Astronomy

November 2rd, 2017 (Friday): All reference letters due by 5:00 PM, local time

OFFICE OF POSTDOCTORAL AFFAIRS (OPA)

UCI Postdoc Association Monthly Meeting- PDA website
Postdocs meet to plan professional and social events.
Wednesday, September 5, 12:00-1:00pm, Natural Sciences II, Room 4206

Planning Your Financial Map-Register
Andrew M. Smith-Fidelity Investments will discuss issues pertinent to Postdocs. Light lunch provided.
Tuesday, September 11 12:00-1:00pm- Graduate Resource Center

Postdoc Appreciation Week Kickoff with Donuts & Coffee-Register
Monday, September 17 8:30-10:30am- Aldrich 117

Developing Your Mentoring Skills-Register
Wednesday, September 19 12:00-1:30pm- Aldrich 107 (light lunch provided) UCI Campus Resource

Fair for Postdoctoral Scholars-Register
Thursday, September 20 3:30-6:00pm- Natural Science I- Room 1114
3:30-5:00pm- Campus groups present to discuss programs and answer questions
5:00-6:00pm- Light dinner with fellow postdocs

Postdocs at the Forefront- 3nd Annual Postdoc Research Symposium
UCI Postdocs are invited to submit an application to present a poster. The entire UCI community is invited to attend.
Friday, September 28, 2:00- 8:00 pm at UCI Applied Innovation, 5141 California Ave. #200, Irvine
More Info: Visit the website

PoWER Groups- Postdoc Writing, Editing and Review
The Weekly Postdoc Writing Editing and Review (PoWER) group provides support for postdocs to maintain a disciplined writing regimen, obtain feedback early in the writing process and see how others write.
More Info: Visit the website

Postdoc FOCUS Seminars
The Postdoctoral Scholar FOCUS seminar series allows postdocs to choose the format of the presentation/discussion (research talk, teaching demo, etc.); the audience includes colleagues from a range of disciplines.
3rd Thursday of the month; 12:00-1:00pm at Graduate Resource Center
More Info: Visit the website

ANNOUNCEMENT: Registration is now open for GRC Fall Programs!

Fall quarter is geared up to be filled with many professional development opportunities for graduate students and postdocs. We hope you encourage your students to participate in the upcoming certificate programs, advanced training boot camps, and professional services. You can find a list of fall offerings below. Students can register through AppointmentPlus for most events and must complete the interest form for certificate programs found by clicking “Academic Courses and Certificate Programs.”  Also, you can expect to receive Graduate Resource Center fall programming flyers through intercampus mail immediately after Labor Day. Your support in advertising these programs ASAP is greatly appreciated.

SHARE WITH INCOMING STUDENTS: GRADUATE WELCOME AND ORIENTATION REGISTRATION IS NOW OPEN!

We are looking forward to welcoming nearly 1,500 graduate students to campus this fall and helping them begin their graduate journey. We ask that academic units support mandatory attendance to this event and do not schedule overlapping school/program orientations or specialized trainings so that students can make it their priority to attend. Students have received their invitation to register via email.

Both of these events will take place in the Bren Events Center.

WE NEED YOU! Volunteer Today!!

Get to know what goes on behind the scenes of Graduate Welcome and Orientation. There are a lot of options before and during the event. Many are needed. All are welcome! Sign up now!

As a reminder:

  • These events are not intended to replace or overlap with current department- or school-based orientations; rather, they are designed to provide a unified message on topics that apply to all new graduate students.
  • These events cover common aspects of the graduate student experience at UCI.
  • This includes sessions on graduate support services (GRC, Division of Career Pathways, DTEI, Counseling Center, etc.), as well as administrative topics to help with success, such as the function of the Graduate Division, an introduction to UCI senior administration, and health insurance.
  • Graduate Orientation also proves to be a successful way of fostering relationships among students who may not otherwise meet or communicate.

More information will be forthcoming. Please contact us with questions:

2018 Graduate Welcome and Orientation

2018 GRADUATE INTERCONNECT PROGRAM

The Graduate InterConnect Program will continue in fall 2018 with a team of 57 graduate student peer mentors from a variety of schools and programs who will provide support and guidance to new international graduate students. The Peer Mentors will personally initiate contact with the incoming students this summer to help them prepare for their arrival, and will have regular communications with them throughout fall quarter.  They will also contribute to the Graduate InterConnect Blog, host a selection of social events in the fall and will connect students to appropriate staff within their academic programs, to campus and community resources, and with fellow graduate students. Any questions about the program can be sent to Gabriella Pham at x49295.


 

REMINDER: NATURE MASTERCLASS IS STILL AVAILABLE

Through a new institutional subscription sponsored by the School of Biological Sciences and the School of Medicine, all UCI faculty, students, postdocs and researchers now have access to the Nature Masterclass online course in scientific writing and publishing. With over 30 editors from more than 20 Nature journals serving as instructors, we encourage ALL graduate students, postdocs, researchers, and faculty to participate in this valuable resource. These experts will take you through the entire scientific publishing process. Although this is presented by Nature, the tools and training the Masterclass provides is beneficial for all scholars at any stage of writing for publication – everyone can benefit!

Course objectives for the 15 modules:

  • How to get the most out of the writing process
  • Submission procedures and cover letter tips
  • How the manuscript selection process works at top journals
  • What happens to papers once they’ve been submitted
  • Explaining what it takes to get published in top journals!

GRADUATE RESOURCE CENTER (GRC)

CERTIFICATE PROGRAMS

The registration forms for our fall quarter certificate programs are now available online. Please inform your students and postdocs to register now. Spaces are limited for each of the following certificate programs.


Tuesdays, October 9 to November 27, 12:00 – 2:00PM   

Public Speaking: Activate to Captivate is an 8-week communication certificate program for postdocs and graduate students. Participants will learn and practice strategies to craft a dynamic and compelling presentation including:

-    Overcoming anxiety

-    Commanding a room

-    Communicating effectively with an audience of any size

Interested participants can register here.


Wednesdays, October 10 to November 14, 10:00AM – 12:00PM   

Maintaining overall health and well-being is key to graduate success. This is a six session program focusing on skills and resources related to health and wellness. This certificate program is intended for those who are:

-    Curious about the connection between physical health, mental well-being, and professional success

-     Interested in resources, strategies and tools to thrive in a demanding work environment

-    Seeking to improve work-life balance and professional development   

Interested participants can register here.


Tuesdays, October 16 to November 6, 2:00 – 4:00PM   

Effective mentoring is a crucial part of the academic experience. This six session program focuses on skills and resources related to mentorship. The Mentoring Excellence Program (MEP) is intended for those who are:

-    Curious about becoming a mentor

-    Current mentors who want to expand their skills

-    Interested in having a stronger relationship with their own mentor

-    And those interested in becoming a mentor in any of the Graduate Division mentoring experiences

Interested participants can register here.


ADVANCED TRAINING BOOT CAMPS AND WORKSHOPS

There are a number for professional development opportunities for students this quarter ranging from 1 hour to 3 days in length. Registration is now available!


This is an intensive 3-day writing opportunity for graduate students in the dissertation phase of their program. The DBC will help students overcome writer’s block, make significant progress in a short period of time, and develop skills for future writing.

Participants can email grc@uci.edu to register.












PROFESSIONAL SERVICES

The GRC Writing Consultant program includes four trained writing consultants who review academic papers, fellowship applications, and provide feedback on job materials (ex. CV, cover letter). Appointments are available daily from 9:00AM – 5:00PM. 

Students can schedule an appointment here or call 949-824-3849.

If students are applying for fellowship funding, including the National Science Foundation Graduate Research Fellowship Program (NSF GRFP), Fulbright U.S. Student Program or Ford Foundation Fellowships, Dr. Sandra Loughlin can answer questions about the application process and provide feedback on application materials.

Students can schedule an appointment here or calling 949-824-3849.

Students are able to meet with a peer communication consultant to get strategies to help them deliver more impactful talks about their research, prepare for interviews, or help with reducing anxiety when speaking. Appointments are 30 minutes.

Students can schedule an appointment here or call 949-824-3849.

Career counselor Neda Moayedi reviews CVs and other job materials and provides tools for the competitive job market.

The drop-in services are available on a first-come, first-serve basis on Tuesdays from 10:00AM – 12:00PM.


GRC HOURS

  • The GRC will be opened from Monday – Friday from 9AM – 5PM until Friday, September 14. Please note the GRC will be CLOSED due to Graduate Welcome and Orientation from Monday, September 17 – Friday, September 21.

  • Fall quarter, beginning Monday, September 45, the GRC will be opened from Monday-Thursday from 9AM to 7PM and Friday from 9AM -5PM.


Need additional information? Contact the GRC:

     EMAIL      GRC@uci.edu

     PHONE     949-824-3849

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NEXT POSTING: OCTOBER 2018