Graduate Division

Graduate Monthly Update

Section 1

May 2019




You’re invited to Graduate Division’s Alumni Speaker Series event. Come get an insider’s perspective from one of our own. UCI Grad Alum, Captain Oscar Gonzalez, Ph.D. ’11 will share his journey during his talk, “Time can never be replaced and the human element is everything.”  Lunch will be served. Register here.

Wednesday, May 8 from 1:00 PM
Graduate Resource Center, 3100 Gateway Study Center

Register for this event through Appointment-Plus.

PLUS, Oscar will also be in the GRC in the morning (10AM-Noon) for one-on-one consulting. Have your students call the GRC at 949-824-3849 TODAY to reserve a 20-minute mentoring session with Oscar. They can bring their resume, cover letter, and questions they may have. Act fast, we only have three spots available!  

Learn more here

Graduate Division’s Alumni Speaker Series features a monthly talk by graduate alumni focused on their professional journey, perspective on leadership, and personal adventures as they navigate life beyond UCI. Each session will feature a Q&A followed by a short reception. To nominate alumni from your school, please contact Michelle Hindman at


Through a new institutional subscription sponsored by the School of Biological Sciences and the School of Medicine, all UCI faculty, students, postdocs and researchers now have access to the Nature Masterclass online course in scientific writing and publishing. With over 30 editors from more than 20 Nature journals serving as instructors, we encourage ALL graduate students, postdocs, researchers, and faculty to participate in this valuable resource. These experts will take you through the entire scientific publishing process. Although this is presented by Nature, the tools and training the Masterclass provides is beneficial for all scholars at any stage of writing for publication – everyone can benefit!

Course objectives for the 15 modules:

  • How to get the most out of the writing process
  • Submission procedures and cover letter tips
  • How the manuscript selection process works at top journals
  • What happens to papers once they’ve been submitted
Explaining what it takes to get published in top journals!


The Graduate Division recruitment team is almost done with another fall travel season. We participated in more than a dozen events at institutions across California, as well as Tennessee, Maryland, and Virginia, including campus-based grad fairs, major conferences, and presentations to various graduate preparation programs.

During fall travel, we collected contact information from interested prospective students through Slate. We processed all of the information collected this year and will deliver it in a spreadsheet to graduate advisors as their program deadlines approach.



In order for Graduate Division to complete fiscal close processing, any graduate student fellowships, employment-related remission, changes or adjustments that are expected or needed by campus departments must be input into FWA, Payroll, or communicated to the Graduate Division in writing so we can process it through our GradAid database no later than Wednesday, June 19, 2019. The Graduate Division must make substantial revisions to block and other student support funding sources managed by our office at the end of each fiscal year; therefore, we will not process any student support transactions initiated after this date.  Your cooperation is appreciated.


Save the Date: 2019 Graduate Hooding Ceremony

  • Saturday, June 15, 2019, 4:30 PM, Bren Events Center
  • The office of the Vice Chancellor, Student Affairs will be coordinating the 2019 Graduate Hooding Ceremony.  For more information please email visit the commencement webpage.


There are various DECADE events taking place this month and early next month. We hope to see you attend and share these events with your colleagues and students. Interested in learning more about DECADE? Visit our wesbite or join our list-serve by sending an email to

Questions may be directed to Claudia Campos at or x41281.

Learning Community

The DECADE student council is excited to be implementing Learning Communities this year! Learning communities serve as spaces for people to come together on a regular basis to share ideas, opinions, advice, and needs regarding a specific topic. Furthermore, these settings will serve as an additional opportunity for DECADE community members to come together and build interdisciplinary and meaningful connections with one another.

DECADE End of Year Celebration

Save the Date: 2019 DECADE End of Year Celebration

  • Thursday, May 16, 2019
  • 12:00 – 1:30 PM
  • Location: TBD



Competitive Edge Summer Research Program

  • The Competitive Edge Summer Research Program is designed to support entering underrepresented doctoral and MFA students by an opportunity to get a jump-start on a research project and participate in integrative workshops during an eight-week summer research program.
  • Program dates are July 8 – August 30, 2019.
  • Students who have been awarded a Graduate Opportunity Fellowship, UC Irvine Diversity Recruitment Fellowship, or who have additional departmental support for Summer 2019 are eligible to participate.
  • Deadline for department buy-ins and student sponsorship is Wednesday, April 17th at NOON. Submit complete applications to via google form which can be found here.
  • For more information please visit our website or contact Claudia Campos at x4-1281.

Summer Research Program

  • The 2019 Graduate Division Summer Research Program will run from June 23 – August 16, 2019.
  • The summer program is comprised of undergraduate and master’s students from all over the US who are interested in receiving a PhD at UCI.
  • The students will represent all disciplines.
For more information, please contact Mariela Menendez at x41695.


PoWER Groups- Postdoc Writing, Editing and Review

The Weekly Postdoc Writing Editing and Review (PoWER) group provides support for postdocs to maintain a disciplined writing regimen, obtain feedback early in the writing process and see how others write. Details

Fridays: 8:30-10:30am- BioSci III, Rm 1120

Gradslam finalist Rachel Rosenzweig will advance to UC-wide competition!

UC Grad Slam Systemwide Finals at LinkedIn San Francisco Campus – Friday, May 10

Congratulations to the 3 winners of the UCI Grad Slam Campus Finals! Rachel Rosenzweig will represent the UCI community and compete in the UC-wide championship with her topic "Superbug kryptonite: Tiny solution to a huge threat"

The University of California’s Grad Slam systemwide competition showcases and awards the best three-minute research presentations by graduate scholars. This is an annual competition that challenges students to communicate their research concisely and clearly to a general audience.  Champions will be identified at each UC campus and then go on to compete against each other at a systemwide event held in San Francisco on May 10th. Contestants receive advanced communication skills training and a competitive CV/resume line. Additionally, winners will receive cash prizes up to $5,000!

2019 UCI Grad Slam Winners

Winner: Rachel Rosenzweig - Materials Science and Engineering

First Runner-up: Stephanie Hackey - Molecular Biology and Biochemistry

Second Runner-up: Jessica Yaros - Neurobiology & Behavior

For more information, students can go to or contact Turner Dahl at

Save the Date: 2019 Graduate Welcome and Orientation | September 19-20, 2019 at the Bren Events Center!

  • International Graduate Welcome and Orientation: Thursday, September 19, 2019
  • Campuswide Graduate Welcome and Orientation: Friday, September 20, 2019

Both of these events will take place inside the Bren Events Center.

We ask that all academic units refrain from scheduling any discipline-based orientation events on this date so that students can attend these orientation events.

As a reminder:

  • These events are not intended to replace or overlap with current department- or school-based orientations; rather, they are designed to provide a unified message on topics that apply to all new graduate students.
  • These events cover common aspects of the graduate student experience at UCI.
  • This includes sessions on graduate support services (GRC, Career Center, DTEI, Counseling Center, etc.), as well as administrative topics to help with success, such as the function of the Graduate Division, an introduction to UCI senior administration, and health insurance.
  • Graduate Orientation also proves to be a successful way of fostering relationships among students who may not otherwise meet or communicate.

More information will be forthcoming. Please contact us with questions:


Registration is now open for GRC Spring Programs!

We hope you encourage your students to participate in remaining advanced training boot camps and professional services this quarter. Students can register through AppointmentPlus. Your support in promoting our programs is greatly appreciated. 


Students can register here for advanced training boot camps and workshops.


Mini Dissertation Boot Camps provide dedicated times for participants to set writing goals and promote the development of healthy writing habits in a distraction-free environment. Open to all students and postdocs working on any piece of writing, not limited to dissertations.

SPACE IS LIMITED. Participants can register here.


Lauren Lyon, Career Engagement Educator for Graduate Students, from the Division of Career Pathways will review CVs and other job materials and provides tools for the competitive job market. Open to all disciplines.

The drop-in services are available on a first-come, first-serve basis on Tuesdays from 10:00AM – 12:00PM.

The GRC Writing Consultant program includes four trained writing consultants who review academic papers, fellowship applications, and provide feedback on job materials (ex. CV, cover letter). Appointments are available daily from 9:00AM – 5:00PM. 

Students can schedule an appointment here or call 949-824-3849.

Students are able to meet with a peer communication consultant to get strategies to help them deliver more impactful talks about their research, prepare for interviews, or help with reducing anxiety when speaking. Appointments are 30 minutes.

Students can schedule an appointment here or call 949-824-3849.


  • The GRC will be open Monday – Thursday from 9AM to 7PM and Friday from 9AM -5PM.
  • The GRC will be closed Monday, May 27 in observance of Memorial Day.d additional information? Contact the GRC:


     PHONE     949-824-3849