Graduate Division

Graduate Dean's Dissertation Fellowship

Section 1

Overview

The UCI Graduate Division is pleased to announce a fellowship for students nearing completion of their dissertations/thesis. The Graduate Dean’s Dissertation Fellowship aims to increase dissertation and thesis completion amongst doctoral and MFA students. This award is intended for students in their final year of graduate education who have a realistic expectation of degree completion during the 2019-2020 academic year.  The award will allow students to forgo their non-research related employment obligations to concentrate on completing their dissertation.

Students are required to include a listing of all extramural, departmental, and Graduate Division fellowships or other support the student has been or expects to be awarded (this includes pending applications), including year and amount in their Student Statement (GDDF Application)

Award Info

Quarterly awards (select up to three quarters): $6,000 stipend a quarter plus in-state tuition and fees (Fall, Winter or Spring) or a $5,000 stipend for Summer

Qualifications

  • Full-time Ph.D. /M.F.A students nearing the completion of their dissertation or thesis
  • Nominees must provide evidence in their application that the timeframe to file their dissertation is reasonable 
  • Academic merit
  • Need for release from non-research related employment
  • Realistic expectation that the student is near degree completion
  • Nominees may not be past their academic program’s maximum time-to-degree

Eligibility for the GDDF award has been opened to all PhD programs and MFA students completing a thesis.

Application Process

Schools are asked to set internal deadlines and collect the student applications accordingly.  Based on merit, schools will then forward nominations and rankings of the students to the Graduate Division by April 22, 2019 at 12pm. Nominations are limited to 5 per school/college.

Students should check with their academic program for internal deadlines
Students should complete the GDDF application form
Students must complete and submit the GDDF student application form as a Microsoft Word document via e-mail to their department

Students: complete and submit the GDDF application form electronically to their academic department, along with the following:

  • Student Statement (3-5 pages)
    • Brief description of status of research and progress to date 
    • Detailed plan & timeline for completion
    • Explanation of how fellowship will help complete work within timeframe
    • Description of past employment while a doctoral student
    • List of all funding/fellowships the student has received or is expected to receive during graduate school, including year and amount

In addition, students should include the following supplemental documents with their complete application: 

    • Current version of the student’s Curriculum Vitae (CV)
    • UCI unofficial academic transcript
  • Save the GDDF Fellowship application form  as “GDDF–App-Last Name–SID#.doc”, e.g. "GDDF–App-Gilman–12345678.doc"
  • Confirm internal deadlines with your academic department 

Departments: complete the GDDF nomination form for each student the department is nominating. Save the GDDF nomination form as “GDDF_Last Name_SID#.doc”, e.g. "GDDF–App_Gilman_12345678.doc"In addition, departments should complete the following:

  • Print nomination forms and gather original signatures
  • Once forms are final with signatures, scan documents to a single PDF file for each nominee in this order:
  • Save this PDF file as “GDDF–Last Name–SID#.pdf”, e.g. "GDDF–Gilman–12345678.pdf"
  • Forward nomination packages to your school/college for ranking, cover letter and signature

Schools/College: submit completed documentation for the top five school/college nominees to fellowships@exchange.uci.edu and include the following:

  • Signed cover Letter from Associate Dean with rationale for the top five candidates (no stamps or signatures on behalf)
  • Original Word (.doc or .docm) GDDF department nomination form for each student the school is nominating
  • Original Word (.doc or .docx) GDDF student application form for each student the school is nominating
  • Scanned PDF nomination packet for each student the school/college is nominating

Contact Info

Claudia Campos
Diversity and Fellowship Coordinator
Graduate Division
Tel.: (949) 824-1281
Fax: (949) 824-9096
E-Mail: Fellowships@exchange.uci.edu

Deadline

  • Call for Applications and Nominations Available: Monday, March 4, 2019
  • All  2019-2020 nomination materials must be received by the Graduate Division office no later than Monday, April 22nd at 12pm. Please submit electronically to fellowships@exchange.uci.edu
  • Please note that Schools and Departments typically have earlier internal deadlines for fellowship submissions.
  • Incomplete nominations packets will not be reviewed. No exceptions to this deadline will be considered.

Stipulations

  • Students receiving this award are encouraged to file their dissertation/thesis during the 2019-2020 academic year and will be required to file their dissertation/thesis no later than the summer 2021 dissertation/thesis filing deadline. 
  • Department/Schools/Colleges will be required to re-pay the awarded funds to the Graduate Division if the summer dissertation/thesis deadline is not met. 
  • Students holding this award cannot have concurrent employment as a TA/Associate/Reader/Tutor or GSR/GSAR.
  • GDDF fellows are no longer eligible for Graduate Division funding after the end of the fellowship period.
  • If students have applied for and accepted Financial Aid loans or Work-Study awards and subsequently receive any fellowships, the additional support may affect their eligibility for need-based financial aid. Students should contact the Office of Financial Aid and Scholarships to determine if their eligibility will be affected.
  • Students should review the terms of any funding that they have accepted for AY 2019-2020 to ensure that they are eligible to receive additional fellowship funding.