Campuswide Graduate Welcome and Orientation

Welcome to the Anteater community! Join us for the 2017-18 Campuswide Graduate Welcome and Orientation at the Bren Events Center. This day-long event will focus on assisting new graduate students successfully navigate through their graduate journey at UCI. The program will cover a variety of topics including professional development, academic success, health and wellness, and student life. Whether you are curious about graduate support services, how to begin your professional development, or maintaining a healthy graduate student lifestyle, Campuswide Graduate Welcome and Orientation is the first place to gain valuable information to impact your graduate experience.

Wednesday, September 20, 2017
University of California, Irvine
Bren Events Center

What can Orientation do for you? A lot. But don’t take our word for it. Listen to some of your peers explain what they found most helpful about Campuswide Graduate Welcome and Orientation.

WHEN IS CAMPUSWIDE GRADUATE WELCOME AND ORIENTATION?

Wednesday, September 20, 2017
8:00 AM - 6:00 PM

WHERE IS CAMPUSWIDE GRADUATE WELCOME AND ORIENTATION

Bren Events Center
100 Mesa Rd.
Irvine, CA 92697

Campus Map

WHAT CAN ORIENTATION DO FOR YOU

What can Orientation do for you? A lot. But don’t take our word for it. Listen to some of your peers explain what they found most helpful about Campuswide Graduate Welcome and Orientation.

REGISTRATION

Please check your UCI email for an email from gradorientation@uci.edu for the registration link.
Registration for this FREE event is required. 

HOW TO PREPARE FOR THE DAY

Q: How do I dress for the day?
A: The Graduate Welcome and Orientation is a casual event. We encourage incoming students to dress comfortably. Students should expect a fair amount of walking as the event is held at various locations in the Bren Events Center. 

Q: What do I bring? 
A: Since the day will be packed with useful information, we suggest you bring note-taking materials. We will be providing every student with a welcome folder that includes information about valuable resources on campus, so bringing something to carry it in might come in handy. Also, as it will be the height of summer in Southern California, we suggest you bring water, sunscreen, hats, and anything else that might keep you comfortable. As lunch will be provided you do not need to bring a packed lunch. We also strongly suggests that you leave all valuable materials at home (i.e., passports, large sums of money, etc.).  

Q: When do I arrive? 
A: Registration for Orientation will last from 8:00am to 8:45am. Students who will be commuting onto campus may require a little extra time to secure a parking permit and a parking space. Otherwise, there is no need to arrive before the scheduled registration time. Graduate Welcome and Orientation is an all-day event ending at 5:00pm followed by a casual reception with graduate Alumni. We encourage all students to stay for the entire program and suggest that you plan accordingly. 

SPECIAL ACCOMMODATIONS

We would like to make sure that all of our incoming graduate students, including students with disabilities, have an equal opportunity to participate in the Graduate Welcome and Orientation. If you require specific accommodations, we ask that you contact the Graduate Welcome and Orientation Planning Team as soon as possible via email at gradorientation@uci.edu so that we may prepare accordingly.

Additionally, we encourage all students with a qualifying disability to register with UCI’s Disability Services Center so that the school may continue to support you throughout your graduate career. If you have any questions about eligibility or available support, we encourage you to contact the Disability Services Center as soon as possible.

Students requiring special meal accommodations should indicate it on the online registration form. However, if you made a mistake or forgot to specify a dietary restriction, please contact us with an update. 

WHAT SHOULD I EXPECT AT ORIENTATION?

This day-long event is sure to be fun and will prepare you for graduate life at UCI. Below are some highlights to help you make the most of this one-time event. 

Registration: Registration will start at 8:00am at the Ticket Terrace of the Bren Events Center, located at 100 Mesa Rd., Irvine, CA 92697. You can't miss the welcoming balloons and statue of Peter the Anteater. Don’t forget to have your final email confirmation with your Orientation Ticket (QR code) ready when you stand in line to help speed up the registration process. You can either print the email out or you can have it on your smartphone.

Concurrent Sessions: Even though the event will take place in one location, there will still be a lot of moving around. Orientation will feature both joint and concurrent sessions that will occur in all different rooms of the Bren.

Campus Tours: For those of you who haven’t been able to get a full look at campus and those who would like to get a graduate students’ take on the best places around, there will be optional campus tours lead by university staff and accompanied by current students.

Meals: A light breakfast will be provided in the morning. Lunch will be provided to all in attendance and catered by In-N-Out®

Giveaways: All registered students in attendance will receive a special free gift, courtesy of Graduate Division.

FAQS FOR INCOMING STUDENTS

GENERAL

Q: Are incoming graduate students required to attend the Campuswide Graduate Welcome and Orientation?  
A: We strongly encourage every incoming graduate student to attend Orientation. The event is intended to introduce students to campus resources and provide a platform to network with other incoming students from other disciplines.  

Q: Where will Campuswide Graduate Welcome and Orientation take place?  
A: The event will occur in the Bren Events Center.

Q: What should I wear to Campuswide Graduate Welcome and Orientation? 
A: Orientation is a day-long event during which you will be moving between rooms and buildings to attend sessions. We encourage you to wear comfortable attire and footwear to move easily throughout the day. 

Q: Do I need to do anything to prepare for Orientation? 
A: No, you do not need to do anything to prepare for Orientation except register for the event.  Registration is free and includes lunch and refreshments throughout the day. Due to the size of the event, we recommend that you bring your own lunch and snacks if you have a highly specialized diet. There will be plenty of information given out at the event, so we encourage you to bring a pen and paper. Please avoid bringing any valuable items that may be lost or misplaced (e.g. passports, large sums of money, etc.). 

Q: Can I bring my family? 
A: Unfortunately, family members cannot attend this event. We understand that some of our incoming graduate students have spouses and children that might like to attend, however the programming of the event is tailored specifically to incoming graduate students.  

Q: Where do I register for Orientation?  
A: All incoming students can expect to receive an email invitation with information on registration instructions from gradorientation@uci.edu.   

Q: How can I be sure I am registered for Orientation?  
A: Once you have completed the registration process, you will receive a confirmation email. As the event approaches, you will also receive communications from gradorientation@uci.edu;#160;with further event information. 

FOR INCOMING STUDENTS

Q: Will incoming international students attend both the International and the Campuswide Graduate Welcome and Orientation?  
A: Yes, international students will attend both events. The International Graduate Welcome and Orientation (Day 1) is designed to provide information unique to incoming international students, while the Campuswide event (Day 2) will pertain to all incoming graduate students.  

Q: What kinds of information will be provided during Orientation? 
A: The Campuswide Graduate Welcome and Orientation is intended to give incoming graduate students a breadth of information regarding their success while at UCI.  Topics will include graduate support services, professional development, health and wellness, and ways to prepare you for academic success.  

Q: If I am already participating in TAPDP, should I still come to Orientation? 
A: Yes. The Teaching Assistant Professional Development Program (TAPDP) focuses on how to be a Teaching Assistant, while Campuswide Graduate Welcome and Orientation will provide you with information and resources as a student.  These events cover very different information and we strongly encourage you to attend Orientation. 

FAQS FOR FACULTY, STAFF, AND DEPARTMENTS

FOR DEPARTMENTS

Q: If our department is already having a department orientation, should our students still come to the Campuswide Graduate Welcome and Orientation? 
A: Yes, we strongly encourage students to attend both the Campuswide Graduate Welcome and Orientation and their department/school-based orientation. This event provides essential information that applies to all graduate students at UCI. Furthermore, this is the first major opportunity the graduate students from the various schools and departments will have to meet and mingle. 

Q: We have some students that will have to miss Campuswide Orientation. Where can we acquire the handouts and information for them? 
A: Please have your graduate students stop by the Graduate Resource Center following the event. We will be more than happy to give them a folder containing all the information and materials they missed at the event.

 

INFORMATION FOR PRESENTERS AND VOLUNTEERS

Thank you so much for participating in the 2017 Graduate Welcome and Orientation. Please refer to your emails for the most accurate information of your specific role. 

Please arrive 15 minutes before your panel, presentation, or shift. Check-in will be at a specially marked Presenters and Volunteers table inside of the Bren Events Center. 

Presenters: While we know your schedule may not permit, you are welcome to stay for as much of the event as you’d like. If you are not familiar with the Bren Events Center, don’t worry as we’ll have a volunteer escort you to your session location. Please refer to your email for more specific instructions.

Volunteers: Please dress comfortably. You will be provided with a t-shirt, name tag, program, and instructions at the time of check-in. Remember to leave all valuable items at home. Lunch will be provided. Don’t forget to anticipate the weather; bring a water bottle, hat, sunscreen, and anything else that will keep you comfortable

PHOTOS FROM 2016 ORIENTATION

Bren Events Center Arena
Professional Development Once an Anteater, Always an Anteater
Students and Peter 2 Students and Peter 3
Students Stretching Yoga
Students and Peter Outside Phong Presenting
Students Zot Learn to Zot
Peter Selfie Berry Terrace Session
Water Bottles Students and Peter 4
Bri Speaking Koll Room

NEW STUDENT CHECKLISTS

We strongly encourage you to use the new student pre-arrival checklists


CONTACT

Have a question? Need more information? Send an e-mail to the Graduate Welcome and Orientation Planning Team.