September 2017

DEAN'S MESSAGE

As we bid farewell to summer, we look forward to welcoming another cohort of new students. Later this month, we will be welcoming approximately 450 new international graduate students to campus during the New International Graduate Student Orientation on Tuesday, September 19, 2017

The following day, on Wednesday, September 20, 2017, we will welcome up to 1,000 new master’s and doctoral students to the campus wide New Graduate Student Orientation.  Once again, we will be hosting both events at the Bren Center.  This daylong event is a supplement to school/department-based orientations, and is designed to provide all new graduate students with an opportunity to connect with students across other disciplines and to learn about the diverse campus resources that are available to support them during their graduate careers. Please ensure that your new graduate students will attend.

Also in this issue of the Graduate Monthly Update are highlights from our Summer Research Symposium.   This year, a record number, 110 outstanding undergraduate, master’s and incoming doctoral students from institutions across the country presented their summer research.  By providing talented students the opportunity to work with faculty at the forefront of their fields and to integrate classroom knowledge with practical application, these research projects play a key role in positioning students for future scholarly achievement. Thank you to all who came out in support of this impressive event and who mentored and supported these students. 

Finally, due to the planned growth of the UCI campus, in line with the strategic plan, the campus is re-evaluating student housing including graduate housing, more detailed information is below.

In This Issue

GRADUATE STUDENT HOUSING

Due to the planned growth of the UCI campus, in line with the strategic plan, the campus is re-evaluating student housing. Currently the housing guarantee for PhD and MFA students extends until a student’s normative time-to-degree for their academic program. This remains in effect for all currently enrolled students, as well as the incoming cohort enrolling for Fall 2017.

The campus is undertaking a housing inventory analysis, now and throughout Fall quarter, to project housing availability in future years and its impact on the growth of the PhD population. Upon completion, the Academic Senate will be asked to review current policy with regard to guaranteed housing for graduate students. Until this time and since we are unsure whether we have sufficient housing stock to continue to offer guaranteed housing through normative time for future cohorts of incoming PhD and MFA students, we are amending the current language on our websites to indicate that we can guarantee students entering in Fall 2018 a minimum of three years of campus housing, with the possibility of lease renewal thereafter. Such language should be included in admission offer letters that are sent to students this year, and any related text on your respective websites should be changed as appropriate.

The campus recognizes that the housing guarantee is a valuable recruitment tool to encourage students to accept our offers of graduate admission, and provides stability to them as they engage in their academic careers at UCI. The campus is committed to providing the best possible resources for our students, and development of a long-term plan to accommodate as many graduate students as possible in campus housing is a very high priority. If you have questions, please direct them to Interim Executive Director of Student Housing Fred Lipscomb, at falipsco@uci.edu.

INCOMING GRADUATE STUDENTS NEED TO KNOW: GRADUATE WELCOME AND ORIENTATION!

September is here and we are looking forward to welcoming nearly 1,500 graduate students to campus in a few weeks and helping them begin their graduate journey. Incoming students have been notified to register and should check their emails for the registration link.

We ask that academic units support mandatory attendance to this event and do not schedule overlapping school/program orientations or specialized trainings so students can make it their priority to attend. Self-supporting master’s program students will not attend this event.

Both of these events will take place in the Bren Events Center.

WE NEED YOU! Volunteer Today!!

Get to know what goes on behind the scenes of Graduate Welcome and Orientation.  There are a lot of options before and during the event. Many are needed. All are welcome!  Sign up now!

The Impact of Orientation and Why Students Need to Attend:

  • This once-a-year event covers common aspects of the graduate student experience at UCI and sets the tone for well-being and professional development that all incoming students need to hear and experience.
  • The program includes sessions on graduate support services (GRC, Career Center, CEI, Counseling Center, International Center etc.), as well as administrative topics to help with success, such as the function of the Graduate Division, an introduction to UCI senior administration, and health insurance.
  • Over the course of the event, students are able to network and engage with others they may not otherwise meet or communicate with in a different setting.
  • This event is not intended to replace or duplicate current department or school-based orientations; rather, it is designed to provide a unified message on topics that apply to all new graduate students.
  • Incoming students will register online by invitation. Please encourage your students to register early.
  • Please Note: The days of the week that these events traditionally take place have shifted in 2017 to accommodate religious holidays.

Please contact us with questions: 2017 Graduate Welcome and Orientation

FLETCHER JONES FELLOWSHIP

The call for nominations for the Fletcher Jones Fellowship has been updated for the 2017-2018 academic year. This highly prestigious award provides a UCI doctoral student with a one-year fellowship in the amount of approximately $20,400. Students from all Ph.D. programs are eligible.

Fellowship criteria and submission instructions can be found at http://www.grad.uci.edu/funding/fellowships-awards/internal/fletcher-jones.php. The deadline for School nominations is 5pm on Friday, September 15, 2017. Graduate students interested in this opportunity should consult with their program’s graduate affairs staff regarding internal deadlines. Please contact Kate Brigman at kate.brigman@uci.edu or (949) 824-9031 with any questions.

INTRODUCING “GRADUATE STUDENT TEA TALKS AT THE ARC”

Campus Climate Council and Illuminations, in collaboration with Graduate Division, are launching a new initiative, “Graduate Student Tea Talks,” to encourage research exchange, public speaking and social networking for PhD students across campus. Each Tea Talk will feature a graduate student researcher; talks will be open to the campus, including graduate students, undergraduates, faculty, and staff. Events will take place in the ARC.

If you are interested in presenting a five-minute talk followed by Q&A about the work you do in your field, please send us a 100-word description of your work; your department/program; and the names of your faculty adviser(s) and mentor(s). You may also include your country of origin / cultural interests or identity, if appropriate. We invite you to think about your work broadly, with the aim of addressing a general audience; your work can include your dissertation, lab projects, collaborations, and public engagement.

We will be assembling a group of 6 events for 2017-18 and are looking for a range of presenters that represent the intellectual and demographic diversity of UCI. Please reply by September 15, 2017 to Debbie Nielsen, nielsen@uci.edu.

In the meantime, keep posted for the first events! We hope to see you there.

FLETCHER JONES FELLOWSHIP

The call for nominations for the Fletcher Jones Fellowship has been updated for the 2017-2018 academic year. This highly prestigious award provides a UCI doctoral student with a one-year fellowship in the amount of approximately $20,400. Students from all Ph.D. programs are eligible.

Fellowship criteria and submission instructions can be found at http://www.grad.uci.edu/funding/fellowships-awards/internal/fletcher-jones.php. The deadline for School nominations is 5pm on Friday, September 15, 2017. Graduate students interested in this opportunity should consult with their program’s graduate affairs staff regarding internal deadlines. Please contact Kate Brigman at kate.brigman@uci.edu or (949) 824-9031 with any questions.

PUBLIC IMPACT FELLOWSHIP

The call for nominations for the Public Impact Fellowship has been updated for the 2017-2018 academic year. Schools may nominate doctoral students to compete for a total of fourteen fellowships. Each of the four full awardees will receive $12,000, and each of the ten honorable mention awardees will receive $1,000. The final selection committee will consider several factors when choosing the awardees, including each student’s presentation, interview, ability to convey their research to a broad audience, academic record, letters of recommendation, degree progress, and potential research impact.

Fellowship criteria and submission instructions can be found at http://www.grad.uci.edu/funding/fellowships-awards/internal/public-impact.html. The deadline for School nominations is 5pm on Friday, October 20, 2017. Graduate students interested in this opportunity should consult with their program’s graduate affairs staff regarding internal deadlines. Please contact Kate Brigman at kate.brigman@uci.edu or (949) 824-9031 with any questions.

DAAD STUDY SCHOLARSHIPS and LONG-TERM RESEARCH GRANTS

DAAD (German Academic Exchange Service) is a registered members association made up of German institutions of higher education and student bodies that provides young people with the opportunity to gain international academic and research experience in Germany.  Candidates who have received an undergraduate degree of all disciplines may apply for the Study Scholarship for study at a  German university as part of a postgraduate program completed in the home country.  Long-Term Research Grants are awarded to highly qualified candidates who have completed a Master’s degree, or in exceptional cases a Bachelor’s degree.  Applicants for independent study/research should apply for a Research Grant.

The UCI internal deadline for DAAD Study Scholarships and Long-Term Research Grants is 12 noon October 6, 2017.  More detailed information is forthcoming.  In the meantime, please contact the DAAD Campus Advisor with any questions (Gina Anzivino, gina.anzivino@uci.edu) or visit Graduate Division or DAAD Study Scholarship or DAAD Research Grants.

FULBRIGHT U.S. STUDENT PROGRAM

The UCI Graduate Division supports submission of Fulbright U.S. Student Program applications. Students are encouraged to apply for this prestigious fellowship program, which supports travel and living expenses for a year of research abroad in approximately 140 countries. Students should begin gathering letters of affiliation and recommendation this summer.

UCI’s internal deadline for applications is September 4, 2017. Interviews will be conducted on-campus in mid to late September, after which students will be given the opportunity to revise their applications. Revised applications must be submitted by October 2, 2017 at 5pm.

For more information, visit: http://www.grad.uci.edu/funding/fellowships-awards/international/fulbright.php.

The Fulbright Program Advisor for UCI graduate students is Dr. Sandra Loughlin (loughlin@uci.edu).

SUMMER RESEARCH PROGRAM SYMPOSIUM HIGHLIGHTS

The Summer Research and Competitive Edge programs culminated in a research symposium on August 17 in the Student Center. 115 outstanding undergraduate, master’s and incoming doctoral students from UCI and other institutions throughout the country presented their summer research during the 2017 Summer Research Program Symposium.  By providing talented students the opportunity to work with faculty at the forefront of their fields and to integrate classroom knowledge with practical application, these research projects play a key role in positioning students for future scholarly achievement. Thank you to all who came out in support of this impressive event.

GRADUATE APPLICATION FEE WAIVERS

  • Beginning September 1 application Fee Waivers will be processed for the Fall 2018 application cycle. We offer fee waivers to U.S. citizens, permanent resident, AB540 or DACA eligible students who have participated in a graduate preparation program, who have demonstrate financial need and/or US veterans.
  • Only the Graduate Division can approve or deny a fee waiver. We require supporting documentation from those who are eligible for fee waivers, and it is important to note that applications for admission are NOT considered complete until we have received documentation for AND have approved the fee waiver.
  • Fee waiver information needs to be submitted to the Graduate Division by the student within 7 days of submitting the application or by March 4, whichever comes first.
  • Once we receive supporting documentation, an approval/denial decision is made within one business day. It will then take three to five business days for this to be reflected in the admissions system.
  • Students are notified when their fee waiver has been approved/denied.
  • For more information please go here.
  • For questions please email the waiver team.

DECADE FALL WELCOME

SAVE THE DATE: 

  • The DECADE Fall Welcome will take place on Wednesday, November 1st at 12:00 pm at the Student Center, Doheny Beach.  Please encourage all students and fellow faculty to attend.
  • All are invited to welcome the incoming group of DECADE scholars as well as to network with current DECADE participants.
  • Lunch will be provided.
  • Questions about the DECADE Fall welcome should be directed to: Celina Mojica, X4-5409.

FALL FUNDING WORKSHOP SERIES FOR STUDENTS

Based on the success of UCI's National Science Foundation Graduate Research Fellowship Program (NSF GRFP) initiative, the Graduate Division continues to offer workshops that support graduate students' efforts to apply for the 2018 GRFP.  Also included in the fall funding series is information on the Ford Foundation fellowship. Please encourage students to attend the workshops:

  • 9/26, 10:30AM -12:00PM: NSF GRFP Information Session
  • 9/27, 10:30AM-12:00PM: Writing for the NSF GRFP Personal and Research Statements
  • 9/28, 12:00PM-1:00PM: NSF GRFP Review Process
  • 10/2, 12:00PM-1:00PM:  NSF GRFP Application Experience Panel                                                               

All workshops will be held in the Graduate Resource Center (3100 Gateway Study Center).

FUNDING

NSF GRPF Initiative

The National Science Foundation's Graduate Research Fellowship Program (NSF GRFP) helps ensure the vitality of the human resource base of science and engineering in the United States and reinforces its diversity.  The program recognizes and supports outstanding graduate students in NSF-supported science, technology, engineering, and mathematics disciplines who are pursuing research-based master's and doctoral degrees at accredited US institutions.  The NSF welcomes applications from all qualified students and strongly encourages under-represented populations, including women, under-represented racial and ethnic minorities, and persons with disabilities, to apply for this fellowship

Due Date for 2018 Cycle:

  • October 23rd, 2017 (Monday): Geo and Life Sciences
  • October 24th, 2017 (Tuesday): Computer and Information Science and Engineering, Engineering, Materials Research
  • October 26th, 2017 (Thursday): Psychology, Social Sciences, STEM Education and Learning
  • October 27th, 2017 (Friday): Chemistry, Mathematical Sciences, Physics and Astronomy
  • November 2rd, 2017 (Thursday): All reference letters due by 8:00 PM, EST

CIRTL

In the 2016-2017 academic year, we created UCI-GPS-CIRTL, a collaboration between UCI and the Center for the Integration of Research, Teaching, and Learning (CIRTL). UCI-GPS-CIRTL is focused on Graduate Professional Success (GPS) that is brought to graduate students and postdoctoral scholars via UCI’s Graduate Division, Division of Teaching and Learning, Center for Engaged Instruction, and the national Center for the Integration of Research, Teaching, and Learning (CIRTL). After expansion to 43 of the country’s leading doctoral-granting institutions, CIRTL is gaining national recognition and is a great way for graduate students and postdoctoral scholars to document their pedagogical training according to national standards. The UCI Graduate Division kindly asks that you publicize the new UCI-GPS-CIRTL community to the graduate students and postdoctoral scholars in your programs.

UCI-GPS-CIRTL works with the national CIRTL network to provide programming for UCI graduate students and postdocs that meets the requirements for earning certificates in CIRTL’s Associate, Practitioner, and Scholar levels. Channeling CIRTL’s core values of evidence-based teaching, developing learning communities, learning through diversity, and teaching-as-research (TAR), we work closely with our UCI collaborators to identify already-existing programming and begin developing new programming that will offer opportunities for students to improve their teaching. For example, the Pedagogical Fellows Program and University Studies 390X course each satisfy the associate level requirements for the CIRTL certificate. Additionally, participation in the Mentoring Excellence Program, Foundations of Teaching, and DECADE Plus contribute to the overall requirements to become a CIRTL Associate. In fall of 2017, University Studies 395 will be offered by Dr. Adrienne Williams that is exclusively focused on teaching-as-research (TAR) projects, which helps students reach CIRTL’s Practitioner level. Dr. Williams will also be co-teaching the CIRTL TAR course at the national level.

In the spring of 2017, we awarded 89 Associate-level certificates to a combination of graduate students and postdoctoral scholars at UCI! Students and postdocs can sign up here for the UCI-GPS-CIRTL listserv to receive information about professional development opportunities through CIRTL and at UCI! We anticipate sending approximately one e-mail per week or less with updates. For further inquiries, students and postdocs can e-mail gps-cirtl@uci.edu

ANNOUNCEMENT: Registration is now open for GRC Fall Programs!

Fall quarter is geared up to be filled with many professional development opportunities for graduate students and postdocs. We hope you encourage your students to participate in the upcoming certificate programs, advanced training boot camps, and professional services. You can find a list of fall offerings below. Students can register through AppointmentPlus for most events and must complete the interest form for certificate programs found by clicking “Academic Courses and Certificate Programs.”  Also, you can expect to receive Graduate Resource Center fall programming flyers through intercampus mail immediately after Labor Day. Your support in advertising these programs ASAP is greatly appreciated. 

OFFICE OF POSTDOCTORAL AFFAIRS (OPA)

Planning Your Financial Map

Register

Brandon Moore-Fidelity Investments will discuss issues pertinent to Postdocs.  Light dinner provided.

Wednesday, September 13 
5:00-6:30pm- Aldrich 107   

Postdoc Appreciation Week Starter Breakfast

Register  

Monday, September 18 
8:30-10:00am- Office of Postdoctoral Affairs, Aldrich 117

Charting Your Course with an Individual Development Plan

Register

Tuesday, September 19
12:00-1:00pm- Natural Science II- Room 1201 (light lunch provided)

UCI Campus Resource Fair for Postdoctoral Scholars

Register

Thursday, September 21 
3:30-6:30pm- Natural Science I- Room 1114  
3:30-5:00pm- Campus groups present to discuss programs and answer questions
5:00-6:30pm- Light dinner with fellow postdocs

Postdocs at the Forefront- 2nd Annual Postdoc Research Symposium 

UCI Postdocs are invited to submit an application to present a talk and/or poster.  The entire UCI community is invited to attend.

Thursday, October 5,
2:00 pm - 8:00 pm at UCI Applied Innovation, 5141 California Avenue, #200, Irvine

More Info: Visit the website

PoWER Groups- Postdoc Writing, Editing and Review

The Weekly Postdoc Writing Editing and Review (PoWER) group provides support for postdocs to maintain a disciplined writing regimen, obtain feedback early in the writing process and see how others write.

More Info: Visit the website

Postdoc FOCUS Seminars

The Postdoctoral Scholar FOCUS seminar series allows postdocs to choose the format of the presentation/discussion (research talk, teaching demo, etc.); the audience includes colleagues from a range of disciplines.

3rd Thursday of the month; 12:00-1:00pm at Graduate Resource Center

More Info: Visit the website

2017 GRADUATE INTERCONNECT PROGRAM

The Graduate InterConnect Program will continue in fall 2017 with a team of 49 graduate student peer mentors who will provide support and guidance to new international graduate students as they make their transition to the campus.  The Peer Mentors began communicating with the incoming students in July to help them prepare for their arrival and will be an integral part of the Graduate Welcome and Orientation program. They will also contribute to the Blog, host a selection of social events in the fall and will connect students to appropriate staff within their academic programs, to campus and community resources, and with fellow graduate students. Any questions about the program can be sent to Gabriella Pham at x49295.

CALL FOR APPLICANTS FOR THE STUDENT COMMUNICATIONS WORKING GROUP

Spots are still available! The Graduate Division is seeking an interdisciplinary group of graduate students to generate ideas, feedback, and light content for our strategic communications practices.  Please share this information with students you think might be interested.  We are seeking a balanced group of Masters and PhD students, as well as post-doctoral scholars. Ideal applicants will:

  • Work well with others
  • Enjoy brainstorming and generating ideas
  • Have interest in social media and strategic communications practices

Graduate students will also be receiving a call for participation. For questions or additional information, graduate students can email The Graduate Division Social Media GSR, Jenny West, at jswest@uci.edu.

Interested students can apply through the online application: http://bit.ly/GDStuCom

REMINDER: NATURE MASTERCLASS IS STILL AVAILABLE

Through a new institutional subscription sponsored by the Ayala School of Biological Sciences and the School of Medicine, all UCI faculty, students, postdocs and researchers now have access to the Nature Masterclass online course in scientific writing and publishing. With over 30 editors from more than 20 Nature journals serving as instructors, we encourage ALL graduate students, postdocs, researchers, and faculty to participate in this valuable resource. These experts will take you through the entire scientific publishing process. Although this is presented by Nature, the tools and training the Masterclass provides is beneficial for all scholars at any stage of writing for publication – everyone can benefit!

Course objectives for the 15 modules:

  • How to get the most out of the writing process
  • Submission procedures and cover letter tips
  • How the manuscript selection process works at top journals
  • What happens to papers once they’ve been submitted
  • Explaining what it takes to get published in top journals!

GRADUATE RESOURCE CENTER (GRC)

CERTIFICATE PROGRAMS

The registration forms for our fall quarter certificate programs are now available online. Please inform your students and postdocs to register now. Spaces are limited for each of the following certificate programs.

Thursdays, October 5 to November 9, 10:00AM – 12:00PM   

Effective mentoring is a crucial part of the academic experience. This six session program focuses on skills and resources related to mentorship. The Mentoring Excellence Program (MEP) is intended for those who are:

-  Curious about becoming a mentor

-  Current mentors who want to expand their skills

-  Interested in having a stronger relationship with their own mentor

-  And those interested in becoming a mentor in any of the Graduate Division mentoring experiences

Interested participants can register here.

Mondays, October 9 to November 27, 2:00 – 4:00PM

Public Speaking: Activate to Captivate is an 8-week communication certificate program for postdocs and graduate students. Participants will learn and practice strategies to craft a dynamic and compelling presentation including:

-  Overcoming anxiety

-  Commanding a room

-  Communicating effectively with an audience of any size

Interested participants can register here.

Tuesdays, October 10 to November 9, 2:00 – 4:00PM

Maintaining overall health and well-being are key to graduate success. This is a six session program focusing on skills and resources related to health and wellness. This certificate program is intended for those who are:

-  Curious about the connection between physical health, mental well-being, and professional success

- Interested in resources, strategies and tools to thrive in a demanding work environment

-  Seeking to improve work-life balance and professional development

Interested participants can register here.

ADVANCED TRAINING BOOT CAMPS AND WORKSHOPS

There are a number for professional development opportunities for students this quarter ranging from 1 hour to 3 days in length. Registration is now available!

This is an intensive 3-day writing opportunity for graduate students in the dissertation phase of their program. The DBC will help students overcome writer’s block, make significant progress in a short period of time, and develop skills for future writing.

Participants can email grc@uci.edu to register.

PROFESSIONAL SERVICES

The GRC Writing Consultant program includes four trained writing consultants who review academic papers, fellowship applications, and provide feedback on job materials (ex. CV, cover letter). Appointments are available daily from 9:00AM – 5:00PM. 

Students can schedule an appointment here or call 949-824-3849.

If students are applying for fellowship funding, including the National Science Foundation Graduate Research Fellowship Program (NSF GRFP), Fulbright U.S. Student Program or Ford Foundation Fellowships, Dr. Sandra Loughlin can answer questions about the application process and provide feedback on application materials.

Students can schedule an appointment here or calling 949-824-3849.

Students are able to meet with a peer communication consultant to get strategies to help them deliver more impactful talks about their research, prepare for interviews, or help with reducing anxiety when speaking. Appointments are 30 minutes.

Students can schedule an appointment here or call 949-824-3849.

Career counselor Neda Moayedi reviews CVs and other job materials and provides tools for the competitive job market.

The drop-in services are available on a first-come, first-serve basis on Tuesdays from 10:00AM – 12:00PM.

GRC HOURS

  • The GRC will be opened from Monday – Friday from 9AM – 5PM until Friday, September 15. Please note the GRC will be CLOSED due to Graduate Welcome and Orientation from Monday, September 18 – Friday, September 22.
  • Fall quarter, beginning Monday, September 25, the GRC will be opened from Monday-Thursday from 9AM to 7PM and Friday from 9AM -5PM.

Need additional information? Contact the GRC:

     EMAIL      GRC@uci.edu

     PHONE     949-824-3849

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HELP US KEEP IN TOUCH

Please let us know of any changes in your respective departments and schools so that we can insure we have the most current contact information for our electronic distribution lists. Changes to Faculty/Staff should be emailed to Kate Triglia in Graduate Division.

Next Posting: October 2017